Assistant, Music

Wasserman; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global music agency based in London is seeking a Music Assistant to manage artist contact records, contracts, and show-related payments. The ideal candidate will have prior experience in a similar role and strong organizational and communication skills. This position involves liaising with clients, handling artist itineraries, and supporting agents with their administrative needs.

Qualifications

• Previous experience within a Music Assistant role.

Responsibilities

• Maintain accuracy of artist contact records and deal memos.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and show details into CRM.
• Issue contracts for performances and deal with contract amendments.
• Track unreturned contracts and chase signed contracts.
• Complete and issue artist itineraries.
• Create and send invoices for show-related payments.
• Track unpaid deposits and liaise with accounting team.
• Prepare and issue immigration paperwork.
• Set up tour announcements and liaise with promoters.
• Manage inbound calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Take on additional tasks as assigned.

Skills

Organizational skills

Communication Skills

Proficient with CRM systems

Proficient with Outlook

Proficient with Word

Job description

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.

WHAT YOU WILL BE DOING

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Complete and issue artist itineraries.
• Create and send invoices for show-related payments (deposits, balances, etc)
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship)
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Take on additional tasks and responsibilities as assigned.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.