Assistant Moves Manager

Future of London; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Final salary pension

Free TfL travel

Rail travel reimbursement

30 days annual leave

Hybrid working

Private healthcare (optional)

Cycle-to-work

Discounts

Job summary

TfL, GLA or OPDC is seeking an Assistant Moves Manager to coordinate office relocations, refurbishments and workplace changes across Greater London. The role requires planning moves, controlling costs, and on-site oversight to deliver projects safely, on time and within budget.

You will work in a matrix structure across occupied offices and estates, liaising with customers and stakeholders to propose accommodation and refurbishment solutions while ensuring health, safety and environmental

Qualifications

• Experience in moves planning, management and implementation.
• Experience in procuring contractors and managing works on site.
• Experience in multi-site environment including people management.
• Move management involving multiple external and internal contractors, PO and invoice control.

Responsibilities

• Relocations and projects for the TfL portfolio.
• Supports management and delivery of all allocated moves and projects with estimates, placing orders, producing move data sheets and managing contractors.
• One-stop shop including client liaison, management of contractors and liaison with the wider Moves Team.
• Basic scheme development with space planning to advise on accommodation schemes and interior design integration.
• Prepare full specifications and contract/tender documentation for removals and projects; assist tender analysis.
• Ensure accessibility and inclusion considerations are included in delivery where appropriate.

Skills

Communication

Collaboration

Stakeholder management

Time management

Customer focus

Tools

MS Office

Excel

Word

Job description

Company: TfL, GLA or OPDC

Welcome to Transport for London Careers
Take a look at job opportunities with us and you may be surprised at what you discover: a rich heritage, a commercial outlook, an iconic brand, a unique public service. It all adds up to make Transport for London a great place to develop your career. Here you can start your journey!

Key Information

Job title: Assistant Moves Manager

Grade: Band 2

Team: Estate Planning and Accommodation Overhead

Directorate: Operational Planning

Contract type: TFL

Location: Palestra, Southwark and various London sites, with Hybrid Working

All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.

*Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period.Hybrid working arrangements can evolve subject to business requirements.

Please note: This role is advertised externally as [Assistant Moves Manager]. Internally, the position is known as [Moves Planner]

Overview of project/role

Working as part of a matrix management structure across both TfL’s Occupied Office and Operational Estates, the purpose of this role is to provide the management and co-ordination activities to deliver a moves and accommodation change service, across greater London, for relocation projects and to meet the required cost, schedule, technical, safety, quality, environmental and strategic objectives.

You will be responsible for managing and coordinating office relocation, refurbishment, and workplace change projects, ensuring work is delivered safely, on time, within budget, and with minimal disruption to business operations.

The role involves planning and scheduling moves, controlling project costs, managing resources, and overseeing on-site activities to ensure high standards of delivery. Working closely with customers and stakeholders, the post holder will provide recommendations on accommodation and refurbishment solutions, while maintaining a strong focus on health, safety, environmental compliance, logistics, and operational requirements.

Key Accountabilities

• Relocations and projects for the TFL portfolio.
• Supports management and delivery of all allocated moves and projects with particular responsibilities for providing estimates, placing orders, producing and distributing move data sheets and managing contractors.
• Responsible for providing a one stop shop including all aspects of client liaison, management of contractors and liaison with the wider Moves Team.
• Responsible for basic scheme development in conjunction with space planning to produce recommendations for accommodation schemes, advising customer managers on relevant aspects of design to ensure an integrated and consistent approach to interiors on the portfolio.
• Support preparation of full specifications and contract / tender documentation for removals, projects. Support with tender analysis and provide feedback on appointment of appropriate contractors.
• Ensuring accessibility and inclusion issues are fully considered and as far as possible included in the delivery of all projects where appropriate.

Skills

• Good communication skills both oral and written with ability to support problem solving and promote spatial and furniture solutions. (Essential)
• Demonstrate ability to work collaboratively with a team of third-party contractors to ensure high level of service delivery in a totally customer focused environment. (Essential)
• Ability to manage customer and stakeholder expectations and deliv er service to meet these expectations. ( Essential )
• The ability to work on own initiative, meet tight deadlines and deliver high quality work in a pressurised environment . (Essential)
• Demonstrate a customer focused approach to service delivery ( Essential)

Knowledge

• Knowledge and understanding of basic planning and project management tools and techniques. (Desirable)
• An understanding of the practical considerations and constraints of logistics, moves in specialist and Operational environments is (desirable).
• Awareness of Safety, Health and Environment issues in both Occupied Office and Operational Railway environments is (desirable).
• Specifically, a good understanding of the Display Screen Equipment (DSE) Regulations. (Desirable)
• Be computer literate and fully conversant with MS Office packages with an excellent understanding of Excel and Word. ( Essential)

Experience

• Demonstrate experience of moves planning, management and implementation, including taking user briefs, generating budgets, specifying and programming works. (Essential)
• Experience of procuring contractors and managing works on site – (desirable)
• Experience in a multi-site environment including people management and IT skills with a business focused, customer driven approach. (Desirable)
• Previous experience of moves management involving multiple external and internal contractors to include raising of purchase orders and invoice control is (desirable).

Equality, diversity and inclusion

We are committed to equality,diversityand inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where theminimumessential criteria for skills, knowledge and experiencehasbeen met. In some circumstances, it may not be practical to offer an interview or assessment to candidates who apply through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them.

We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Vetting Process

At Transport for London, safety,trustand fairness sit at the heart of how we recruit. Our Vetting Charter( https://tfl.gov.uk/corporate/careers/our-vetting-process )explains the checks we carry out before you join us, helping ensure we create a safe,inclusiveand reliable network for everyone who depends on our services. We simply ask that the information you provide is honest andaccurateso we can progress your application smoothly. If somethingdoesn't match or can't be verified, we may not be able to move forward with your application, but we'll always treat you with transparency, respect, and clear communication throughout.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.