Assistant Medical Secretary / Administrator

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 20,000 - 24,000; Full time

Job summary

A leading healthcare institution in the UK is seeking a highly motivated Assistant Medical Secretary to support medical teams at York Hospital. The role requires excellent audio typing skills and prior administrative experience, particularly in healthcare. Benefits include generous holiday allowance, access to the NHS Pension Scheme, and various employee support programs. This position is full-time but part-time discussions are welcome.

Benefits

27 days holiday rising to 33 days

NHS Pension Scheme

Employee Assistance Programme

Discounts on various services

Qualifications

• Demonstrated audio-typing experience involving complex medical terminology.
• Previous clerical/administrative experience in a healthcare setting.

Responsibilities

• Support Medical Secretaries and Consultant Teams.
• Transcribe complex audio tapes and digital dictation.
• Monitor patient pathways using electronic work lists.
• Manage workload efficiently under pressure.
• Regularly communicate with consultants.

Skills

Audio Typing

Excellent Administration Skills

Customer Relations

Education

GCSE English Language grade C or above

Relevant typing qualification of RSA II

Job description

Overview

A Vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust.

A fantastic opportunity has arisen for the post of Assistant Medical Secretary / Administrator, based in the Ophthalmology Department at York Hospital.

We are seeking a highly motivated, enthusiastic, and flexible individual, who can work effectively using their own initiative, as well as being part of this superb Administrative Team. This job is advertised as full time, however we are open to discussion regarding part time hours for this post - please contact Dominique on 01904 724510. Please note interviews for this position are held in person only and remote interviews will not be available.

Responsibilities

• Provide support to the Medical Secretaries and their Consultant Teams.
• Be a proficient Audio Typist with the ability to transcribe complex audio tapes and digital dictation, including complicated medical terminology.
• Demonstrate excellent administration/secretarial skills and audio-typing experience.
• Have a good understanding of customer relations; regularly deal with queries from patients, consultants and GPs.
• Use electronic work lists to actively monitor patient pathways alongside general administrative tasks.
• Work well under pressure, prioritise the demands of a busy office, and manage time and workload efficiently and effectively.
• Work unsupervised and communicate with consultants on a regular basis.

Qualifications

• GCSE English Language grade C or above (or equivalent).
• Relevant typing qualification of RSA II standard (or demonstrable keyboard skills).
• Previous clerical/administrative experience, preferably in a healthcare setting.

Benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
• 27 days holiday rising to 33 days (depending on NHS Trust service).
• A variety of paid and unpaid leave covering emergency and planned leave.
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme.
• NHS Car Lease scheme and Cycle to Work scheme.
• An extensive range of learning and development opportunities.
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers.

For further information on the benefits we offer please visit the Trust\'s dedicated Staff Benefits pages.

Additional Information

This advert closes on Thursday 6 Nov 2025.