Assistant Manager - Corporate Secretarial

Gen II; St Peter Port; Hybrid; GBP 65,000 - 95,000; Full time

Job summary

Gen II is seeking a senior corporate administration professional to join our team in Guernsey/Southampton offices. You will lead governance, oversee complex client portfolios, and guide junior staff to deliver compliant, high-quality outcomes.

You will coordinate high-level meetings, manage deadlines, and provide strategic client support across multi-jurisdictional funds, with a focus on governance excellence and stakeholder collaboration.

Qualifications

• Minimum 5+ years of experience in corporate administration or legal compliance.
• Proven ability to mentor junior staff and lead teams.
• Strong knowledge of Guernsey or UK corporate laws and regulations.
• Fluent English; French or German would be an asset.
• Excellent organizational and project management skills.
• Proficient in Microsoft Word, Excel and Outlook.
• Ability to manage high-profile, multi-jurisdictional portfolios.

Responsibilities

• Review and approve deliverables from junior staff to ensure accuracy and compliance.
• Draft and oversee complex minutes, agreements and resolutions for multi-jurisdictional portfolios.
• Independently manage and supervise administrative and legal formalities for complex client portfolios.
• Organize and oversee high-level board and general meetings with intricate governance documents.
• Coordinate signatures of transaction documents and ensure timely filings and deadlines.
• Provide leadership and mentorship to corporate administration teams.
• Serve as a trusted advisor on governance matters to high-value clients.
• Oversee regulatory submissions and complex filings with attention to detail.

Skills

Leadership

Mentoring

Client portfolio mgmt

Regulatory compliance

Project management

Stakeholder comms

English fluent

French or German asset

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Corporate mgmt software

Job description

What’s the role?

This is an exciting opportunity to become a key member of our team and to participate in the growth of the Corporate Secretarial function. The role reports to the team manager responsible of servicing a complex portfolio of funds based in Guernsey, UK and Luxembourg.

What you’ll be doing

• Review and Approve Deliverables from Junior Staff: Take primary responsibility for reviewing, correcting, and approving the deliverables prepared by less senior team members, ensuring the accuracy, quality, and compliance of all documents.
• Oversee and Draft Complex Documentation: Take full responsibility for drafting and overseeing the creation of complex minutes, agreements, and resolutions for high-value, multi-jurisdictional client portfolios, providing guidance and oversight to the team.
• Lead Client Portfolio Management: Independently manage and supervise the administrative and legal formalities for a wide range of highly complex client portfolios, ensuring full compliance with legal and regulatory frameworks.
• Organize and Oversee High-Level Meetings: Lead the organization of board and general meetings for significant clients, preparing intricate legal documents such as minutes, proxies, and convening notices, and ensuring seamless governance processes.
• Supervise Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines and adhering to compliance standards across multiple entities.
• Mentor and Lead Corporate Administration Teams: Provide leadership and mentorship to junior team members, supporting their development and ensuring their deliverables meet the company's quality standards.
• Provide Strategic Client Support: Serve as the primary point of contact for high-value clients, providing expert advice on corporate governance matters and ensuring efficient communication with stakeholders.
• Manage High-Level Administrative Tasks: Oversee complex filings, regulatory submissions, and advanced administrative tasks, ensuring meticulous attention to detail and the highest level of professionalism in all dealings.
• Drive Process Improvements: Identify opportunities to enhance operational efficiencies within the corporate administration team, ensuring best practices and streamlined processes across the department.
• Contribute to Business Development: Support the client onboarding process and play a key role in building long-term relationships with high-value clients, positioning the company as a trusted advisor in corporate governance and fund management.
• Work effectively with internal stakeholders. Build positive working relationships with internal stakeholders across our offices, to ensure efficient and best-in-class service for our clients.

The ideal background for this role:

• In-depth knowledge of Guernsey or UK corporate laws, structures, and regulations.
• Strong leadership and interpersonal skills, with a proven ability to mentor and guide junior staff while fostering a collaborative team environment.
• Proven ability to work autonomously, manage complex portfolios, and provide strategic advice to clients and teams.
• Advanced organizational and project management skills, complemented by a proactive approach to problem-solving.
• Fluent in English (verbal and written), with proficiency in other languages, particularly French or German, considered an asset.
• High proficiency in Microsoft Word, Excel, and Outlook, with experience in using corporate management software.
• 5+ years of experience in corporate administration or legal compliance, ideally within Luxembourg fund management or a similar field.
• Demonstrated ability to manage high-profile, complex portfolios and lead teams to deliver quality results.
• Proven experience in reviewing, correcting, and approving the work of junior team members, ensuring compliance with internal and regulatory standards.
• Track record of delivering high-quality work and maintaining strong client relationships.

Role Location/Hybrid Schedule

This role is based in either our Southampton or Guernsey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.