Assistant Manager

Theapexgroup; St Peter Port; On-site; GBP 90,000 - 130,000; Full time

Job summary

The Apex Group is recruiting a Company Secretarial - Assistant Vice President to join our Corporate Services team in Guernsey. You will support the Team Manager, oversee a portfolio of client structures, and help ensure compliance with statutory and regulatory requirements.

Working in a medium-sized team, you will guide junior staff, coordinate board meetings, and maintain high standards of governance across fund administration and fiduciary duties for private and listed clients.

Qualifications

• Experience in company secretarial or governance advisory.
• Strong knowledge of regulatory and statutory requirements.
• Ability to supervise and develop junior staff.

Responsibilities

• Support the Team Manager in supervision and appraisal of the team.
• Liaise with clients, directors and service providers to address governance needs.
• Co-ordinate board meetings, minutes and notices for funds and entities.
• Ensure compliance with applicable fund and corporate documentation and AML regulations.
• Promote effective relationships across Apex and client groups.
• Mentor and guide junior team members to build capabilities.

Skills

Governance knowledge

Team leadership

Client relations

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Company Secretarial - Assistant Vice President

Role Location: Guernsey, Channel Islands

Department: Corporate Services

Employment Type: Permanent, Full Time

The Role & Key Responsibilities:

This is a hybrid administration and governance role within a medium-sized corporate services team servicing a broad spectrum of client schemes and structures, both private and publicly listed. The role will involve supporting the Team Manager in ensuring the efficiency of the team and that all processes undertaken are in line with the Apex's policies and procedures. Acting as a guide for junior members of staff within the team and executing the duties of the role diligently and professionally to ensure that the Company's Service Level Agreement targets are adhered to. Building effective and collegiate interpersonal relationships at all levels and undertaking responsibility for a portfolio of clients.

A sound knowledge of Company Secretarial tasks (and overarching fund administration processes) applicable legal and regulatory frameworks, with an ability to apply the relevant regulations and rules associated with delivering Apex's services is essential.

The job responsibilities shall principally include:

• Ensuring all work undertaken complies with relevant fund and corporate documentation and relevant regulatory requirements and anti-money laundering regulations.
• Assisting the Team Manager in supervision, monitoring, and appraisal of the team.
• Adhering to Company procedures at all times.
• Promoting effective relationships between Apex and its clients.
• Helping to build effective relationships between individual team members and other departments.
• Motivating and empowering reports by building their capabilities.
• Deputising, if required, during Line Manager absences.
• Assisting in managing, controlling and co-ordinating own workloads and workloads of others in the team.
• Assisting with the day-to-day deliverables and the training of team members.
• Assisting with overseeing quality control and meeting time orientated deadlines.
• Ensuring work is undertaken in accordance with Apex's standard operating procedures and within agreed deadlines.
• Assisting in ensuring all outgoing correspondence and presentation of work is of the highest standard.
• Liaising confidently and knowledgably with clients, directors, and other service providers.
• Liaising with key personnel in client groups to ensure that all Company Secretarial and Fund Administration related operational issues are communicated effectively.
• Assisting with ensuring all client requests are responded to swiftly and accurately.
• Communicating any client related issues of concern to the Line Manager.
• Attending and participating actively in regular team meetings.
• Making positive suggestions as to how effective changes can be made to improve the progression of workflows.
• Acting as a signatory.

Technical

• Understanding, assisting, and executing delegated elements of new business processes.
• Maintaining a sound understanding of relevant statutory, regulatory and governance knowledge that may impact Apex and its clients and disseminate relevant updates to non-executive directors and clients when appropriate.
• Assisting and guiding client Boards of Directors on corporate governance matters and regulatory and statutory developments in the industry.
• Providing assistance in ensuring that the client's policies, procedures, and corporate documents are updated in line with relevant regulatory or statutory changes.
• Co-ordinating and arranging board meetings of General Partners of funds, listed companies, and other companies, ensuring all AGM's, proxies and notices are dispatched in a timely manner.
• Maintaining the highest quality and demonstrate control of processes for meetings.Attending board meetings, assisting with taking of minutes and presentation of reports.
• Assisting with the smooth running of the Company Secretarial and Fund Administration elements of the Investment, and Call and Distribution processes, including preparation for board meetings, minutes, and no