Assistant Manager

The Window Store; Exeter; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading window solutions provider in Exeter seeks an Order Processor / Assistant Manager to manage order processing and ensure accuracy. Candidates should have proven experience in the window industry, strong communication skills, and a customer-focused approach. The position offers a collaborative environment with opportunities for positive change in processes.

Qualifications

• Experience in managing order processing tasks and ensuring accuracy.
• Ability to liaise effectively with customers and internal teams.
• Organised and detail-oriented approach to work.

Responsibilities

• Process orders accurately and timely.
• Liaise with customers and sales team for order-related matters.
• Assist the Customer Service team with disputes.

Skills

Competence with FDS/Window Designer

Experience in the windows industry (uPVC, aluminium, composite)

Understanding of glazing options and energy efficiency standards

Customer-focused approach

Good level of numeracy

Strong communication skills

Job description

EPW2

Job Title:

Order Processor / Assistant Manager

Location:

Exeter

Hours of Work:

Monday-Friday 7:30-16:30

Job Purpose

The role of Assistant Manager is to ensure all orders are entered onto the system on the correct day, adhering to cut off times and to accurately match the order that has been placed. The order processor is also responsible for ensuring the correct surcharges are applied to orders and that order caps are adhered to.

Key Accountabilities

• Liaise with Customers, the Sales Team, and all internal personnel relating to order related matters.
• Process all sales orders to expected deadlines including special orders.
• Process all standard marketing orders including related purchase orders, progress and dispatch of sales orders to affect invoicing in a timely manner.
• Manage all day-to-day administration tasks relating to the archiving of sales orders for BSI and auditing purposes.
• Assist the Customer Service team when required to process quality and service-related disputes to a satisfactory conclusion, including liaising with all relevant personnel. Maintain customer records for all complaints.
• Produce reports as necessary or when requested to do so.
• Assume responsibility for various tasks as required and attend meetings as necessary.
• Work as part of a team and contribute to positive change including system and procedure changes.

Key Experiences And Skills Required

• Competent with FDS/ Window Designer
• Proven experience in the windows industry, including uPVC, aluminium and composite products.
• Understanding of glazing options, energy efficiency standards, and current industry trends.
• Customer-focused approach, with experience advising clients on suitable solutions based on their needs and property type.
• Familiarity with relevant tools and equipment.
• Good level of numeracy
• Strong communication skills

Desirables Skills, Qualifications And Experience Required

• Organised approach to work
• Ability to work on own initiative
• Attention to detail
• Positive approach to the working environment
• Driven approach to work

Performance Measures

• Attendance
• Efficiency
• Input error analysis (accuracy)

Personal Attributes

• Action orientated Able to deal with problems in appropriate time frames.
• Driven by results Decisive, confident addressing problems and opportunities, challenging activities to improve performance, demonstrate willingness to challenge accepted methods and standards.
• People management demonstrating commitment to working and engaging constructively with internal and external stakeholders