Assistant Facilities Manager

Ardan Recruitment; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Ardan Recruitment is seeking an Assistant Building Manager / AFM / FM Coordinator to join a London-based portfolio. You will work closely with the Senior Facilities Manager and Property Managers, gaining broad exposure across multiple sites and helping support day-to-day operations.

The role focuses on proactive maintenance, health and safety, and building services knowledge, with opportunities to progress as the portfolio grows. Strong communication and organisation are essential.

Qualifications

• Experience as an ABM, AFM or FM Coordinator or in a similar role within commercial property
• Good working knowledge of building services, maintenance and compliance
• Organised and proactive, with the ability to juggle several sites and priorities
• Confident communicator who builds strong relationships with occupiers and contractors
• IOSH Managing Safely or equivalent (desirable)
• IWFM qualification, or willingness to work towards one (desirable)

Responsibilities

• Provide day-to-day operational support across the portfolio
• Coordinate contractors and suppliers, and oversee planned and reactive maintenance
• Carry out regular site inspections and follow up on any actions
• Support health and safety and statutory compliance, including keeping records and audits up to date
• Act as a point of contact for occupiers, onsite teams and service partners
• Assist with service charge budgets, raising POs, invoice approvals and client reporting
• Support refurbishment works, occupier moves and small projects as needed
• Stand in for the Senior FM when required

Skills

FM experience

Building services

Organised

Communication

IOSH Managing Safely

IWFM qualification

Job description

Are you an Assistant Building Manager, Assistant Facilities Manager or FM Coordinator ready for a new challenge? This is a chance to broaden your experience across a portfolio of London properties and grow with a business that's expanding.

The company

My client is an independent property consultancy that manages a portfolio of commercial assets across London. They have a close-knit, family feel, a friendly and supportive team, and a strong reputation with their clients. The business is growing, so this is a great time to join and build your career alongside it.

The role

You'll be the Assistant Facilities Manager for a small portfolio of buildings, working closely with the Senior Facilities Manager and the Property Managers, who will support your development from day one. It's a varied, hands-on role that offers much wider exposure than a single-site position, with real scope to progress as the portfolio expands.

Key responsibilities

• Provide day-to-day operational support across the portfolio
• Coordinate contractors and suppliers, and oversee planned and reactive maintenance
• Carry out regular site inspections and follow up on any actions
• Support health and safety and statutory compliance, including keeping records and audits up to date
• Act as a point of contact for occupiers, onsite teams and service partners
• Assist with service charge budgets, raising POs, invoice approvals and client reporting
• Support refurbishment works, occupier moves and small projects as needed
• Stand in for the Senior FM when required

About you

• Experience as an ABM, AFM or FM Coordinator or in a similar role within commercial property
• Good working knowledge of building services, maintenance and compliance
• Organised and proactive, with the ability to juggle several sites and priorities
• Confident communicator who builds strong relationships with occupiers and contractors
• IOSH Managing Safely or equivalent (desirable)
• IWFM qualification, or willingness to work towards one (desirable)