Assistant Facilities Manager

Cobalt Consulting (UK) Ltd; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A property management consulting firm is seeking an Assistant Facilities Manager to enhance operations across multiple office buildings in London. The ideal candidate will have strong administrative skills, a service-first mindset, and some experience in facilities management. Key responsibilities include coordinating contractors, updating compliance trackers, and managing budgets. This role offers an opportunity to grow in a fast-paced environment.

Qualifications

• Background in facilities or property management is required.
• Experience in supporting multi-let offices or large mixed-use schemes is ideal.
• Basic understanding of compliance, building services, or commercial property operations is expected.

Responsibilities

• Acting as the first point of contact for occupiers and contractors.
• Supporting contractor coordination, permits to work, and site escorts.
• Updating compliance trackers and managing helpdesk activities.

Skills

Strong administrative skills

Service-first mindset

Communication skills

Coordination skills

Job description

Cobalt is working with a well-established property business to appoint an Assistant Facilities Manager to support the delivery of best-in‑class operations across three multi‑let office buildings within a major London estate.

This is a brilliant opportunity for someone with a strong administrative core, a service‑first mindset, and an appetite to grow in a fast‑paced, mixed‑use environment. Supporting a Facilities Manager and wider site team, you’ll play a key part in day‑to‑day delivery – from occupier engagement and compliance tracking to service partner coordination and financial admin.

You’ll become a go‑to presence for the buildings you support, helping to ensure that standards, service, and communication remain consistently high.

Key responsibilities

• Acting as a first point of contact for occupiers and contractors across three commercial buildings
• Supporting with contractor coordination, permits to work, and site escorts
• Updating compliance trackers and ensuring planned audits are scheduled and documented
• Managing helpdesk activity and providing updates to customers and service teams
• Preparing meeting minutes and tracking actions to resolution
• Supporting budget tracking through raising POs, reviewing work in progress, and receipting invoices
• Maintaining the occupier handbook and ensuring up‑to‑date building documentation
• Contributing to monthly service charge reviews and wider financial reporting
• Promoting sustainability initiatives and supporting the delivery of ESG goals across the estate
• Assisting with onboarding and induction for new team members as required

This role will suit someone with a background in facilities or property management, ideally with experience supporting multi‑let offices or large mixed‑use schemes. A basic understanding of compliance, building services, or commercial property operations is expected, alongside strong admin, communication, and coordination skills. IOSH is highly desired.

If interested, please apply online immediately as this role may appoint before the closing date of the advert