Assistant Facilities Contract Manager

University Hospital Southampton NHS FT; Southampton; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading healthcare provider in Southampton is looking for a dynamic Contract Manager to oversee facilities management contracts. The role requires strong organisational skills and a proven track record in contract management. You will work in a collaborative environment to ensure efficient operations and support exceptional patient care. The ideal candidate will possess a relevant degree and experience in facilities management.

Benefits

Generous NHS pension scheme

Annual leave and NHS terms of service

Employee benefits platform with discounts

Qualifications

• Proven experience in managing a diverse range of contracts.
• Demonstrated ability to work effectively both independently and in a team.
• Strong organisational skills for managing multiple priorities.

Responsibilities

• Oversee and manage Hard and Soft Facilities Management contracts.
• Ensure compliance and efficient operation of facilities.
• Work collaboratively within a small team environment.

Skills

Contract management

Interpersonal skills

Organisational skills

Education

Relevant degree or equivalent experience

Facilities Management Post-Graduate qualification

Tools

Microsoft Word

Microsoft Excel

Job description

Job Overview

We are delighted to offer an exciting opportunity to join our team at UHS Estates Ltd (UEL).

Please refer to the detailed job description below for more information about the role.

Please note, this vacancy is open only for applications from UEL and University Hospital Southampton (UHS).

Main duties of the job

UEL is seeking a dynamic and experienced Contract Manager to join our dedicated Property Services Team. This pivotal role involves the comprehensive oversight and management of a diverse portfolio of Hard and Soft Facilities Management contracts across the main University Hospital Southampton site for both Healthcare and academic as well as various off‑site properties including Adanac Innovation Health Campus.

The successful candidate will play a crucial role in ensuring the efficient and compliant operation of our facilities, indirectly contributing to the provision of exceptional patient care. This position offers a unique opportunity to work within a collaborative small team environment, while also demonstrating significant initiative and autonomy in managing contractual obligations and reactive work.

Working hours are Monday to Friday 08.00 – 16.00 and the post holder may be required to work across our three sites at Southampton General Hospital, our warehouse at Unit 3 St Georges Industrial Estate in Eastleigh and Adnac Park.

Working for our organisation

UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). We are responsible for the design, construction, and ongoing maintenance of hospital buildings, as well as soft facilities management and the provision of essential equipment, consumables, and materials.

Employee Benefits

• Generous NHS pension scheme
• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Southampton offers an excellent quality of life, located on the south coast with an international airport and direct train links to London. The area boasts the stunning New Forest National Park, beautiful beaches along the Jurassic Coast, and living costs around 20% lower than London. With 14 Ofsted-rated “Outstanding” schools, it’s a great place to live and work.

Detailed Job Description And Main Responsibilities

What we are looking for

Proven experience in managing a diverse range of contracts, ideally within a facilities management or healthcare environment.

Demonstrated ability to work effectively both independently and as an integral part of a small, high‑performing team.

Possession of a valid driving licence and the ability to travel locally to various UHS properties.

Strong organisational skills, with the capacity to manage multiple priorities and deadlines.

Excellent communication and interpersonal skills, enabling effective engagement with all levels of staff and external partners.

Person specification

Experience and knowledge measurable at application stage.

Essential criteria

• Relevant degree or equivalent experience or equivalent training and experience.
• Specialist Facilities Management Post‑Graduate qualification or equivalent experience.
• Demonstration of comparable FM Contract delivery.
• Evidence of continuing professional development.
• Working knowledge of Microsoft Word and Excel.
• Able to facilitate and implement policy and guidelines.

Desirable criteria

• Applicable Chartership, relevant to the sector or equivalent experience.
• Appreciation of the NHS Estates and an understanding of its changing needs.
• Demonstration of regulatory knowledge, SFG, HTM, HASAWA.
• Full clean driving licence and transport available for business use.