Assistant Events Manager

Heckfield Place; Heckfield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prestigious hospitality venue in the UK is seeking an experienced Assistant Events Manager to oversee the planning and execution of various events. Responsibilities include managing client inquiries, developing accounts, and ensuring successful event operations. Applicants should have a background in event management, strong communication skills, and a passion for creating memorable experiences. There are numerous benefits, including healthcare coverage and employee discounts.

Benefits

Tronc compensation

Increased holiday allowance

Vitality healthcare cover

Employee assistance programme

Life assurance scheme

50% F&B discount

Company sick pay

Enhanced maternity pay

Enhanced paternity pay

Recruit a Friend bonus

Monthly employee recognition scheme

Annual employee parties

Free staff meals

50% discount on products

Online discounts

New baby and Christmas gifts

Qualifications

• Previous experience in an event management role.
• Strong communication skills to liaise effectively with clients.
• Ability to manage multiple tasks and events smoothly.

Responsibilities

• Manage inquiries for weddings and events, ensuring client requirements are understood.
• Develop existing accounts and strengthen relationships.
• Create and maintain up-to-date information in booking systems.
• Train and support new staff in the event team.

Skills

Event planning

Customer service

Communication

Organizational skills

Job description

Would you like join an extraordinary gathering of people on an amazing Estate which centres around a beautiful hotel?

Are you a seasoned event enthusiast with a flair for creating unforgettable experiences both inside and outside? We're on the lookout for a dynamic and creative Assistant Events Manager to join and help lead our team in curating exceptional events that leave a lasting impact. From corporate gatherings to social celebrations, our team is dedicated to turning dreams into reality with innovation, precision, and a touch of magic.

About Us Heckfield is a living place: a Georgian family home lovingly restored to its classic origins and rewoven into 400-acres of Hampshire. Elegantly evolving, resolutely natural, we’re a beautiful piece of English history that redefines the idea of a hotel. We springboard from a storied past, celebrating the slow-and-simple now: a country haven — less than an hour from London — sculpted over centuries by ancient heather, woodland and meadow.

What We Are Looking For This role is an integrated Sales and Event role assisting the Event Manager and Sales team to sell-in, grow and execute private and corporate events. As our Assistant Events Manager you'll be responsible for the end-to-end production of on-site events at Heckfield Place, including The Assembly. We are looking for someone with creativity and vision, loving the nature and outdoors, and of course with previous experience in a similar position.

Key responsibilities include:

• managing all enquiries coming into the venue relating to weddings and events, you will be required to liaise with customers over the phone, email and face to face, ensuring you fully understand all their requirements and offering them the best offer available.
• developing existing accounts, to take repeat bookings and strengthen relationships with the venue.
• some administration for events (Including Assembly and internal events) and sales.
• working with the Sales team on appointments and final detail meetings to ensure all details are gained in advance of the event date
• Ensure a BEO is created for every event and sending a weekly update, ensuring all changes and updates are quickly and clearly communicated to teams to prevent updates being missed
• Attend the weekly F&B meeting and any other relevant meetings in the Event Managers absence
• Ensuring all information is kept up to date in all booking systems including HART, and Eventbrite
• Escort and greet guests for private events and the screening room
• Train and support new staff in the event team
• Prepare rota and approve timesheets on Rotageek where required
• To cover responsibilities of the Events coordinators/ Manager in their absence

Benefits

• Tronc (Allocation for 2024 was £7,800+ per annum / per person based on full time hours)
• Increased holiday allowance
• Vitality healthcare cover
• Employee assistance programme
• Life assurance scheme (from day one, covering up to 2x your annual salary)
• 50% F&B discount when dining in our restaurants
• Company sick pay
• Enhanced maternity pay
• Enhanced paternity pay
• Recruit a Friend bonus (£1000)
• Monthly employee recognition scheme
• Annual employee parties
• Free staff meals
• 50% discount on Wildsmith Skin products
• Heckfield Plus - online discounts
• New baby gift
• Christmas gift

At Heckfield we pride ourselves on providing training, development and a chance to progress within the company. If you would like to work in a collaborative and creative environment, please apply now!