Assistant Estates Officer

NHS; Newcastle upon Tyne; On-site; GBP 30,000 - 40,000; Full time

Job summary

A regional healthcare provider is looking for an Assistant Estates Officer to support building projects and manage compliance with health and safety standards. This role involves conducting condition surveys, overseeing construction activities, and managing contracts. The ideal candidate will have a degree in building or architecture, relevant construction experience, and strong organizational skills. The position offers a chance to work in a dynamic environment focused on patient safety and effective facility management.

Qualifications

• Degree level knowledge in hospital building/architecture.
• Experience in the operation and maintenance of building services in a large acute hospital.

Responsibilities

• Assist in managing building/construction, energy, and environmental duties.
• Undertake condition surveys and recommend maintenance needs.
• Oversee construction projects and ensure compliance with quality standards.

Skills

Building/CNIL/Construction/Project Management

Health and Safety legislation

Use of specialized test equipment

Accurate keyboard and IT skills

Education

Degree in building or architectural subject

HNC or ONC in building services

Full UK driving licence

Job description

Assistant Estates Officer

The closing date is 04 January 2026

The Assistant Estates Officer - Building will support the Head of Building and senior team members in managing building projects across the Newcastle upon Tyne Hospitals NHS Foundation Trust. The role includes conducting condition surveys, overseeing construction activities, managing contracts, and ensuring compliance with CDM regulations, health and safety standards, and Trust policies. The postholder will monitor planned preventative maintenance (PPM) and urgent reactive works, ensuring they meet HTM and HBN requirements. Working closely with contractors, consultants, and internal teams, they will help maintain a safe, compliant, and efficiently managed estate, ensuring that all building-related activities align with regulatory standards and operational needs.

• Interview Date: 16th January 2026
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

NO AGENCIES PLEASE

Main duties of the job

• To assist in managing a variety of building/construction, energy and environmental duties including maintenance, installation, testing, repair and commissioning of services and equipment. This would include plant and equipment in accordance with relevant legislative standards and operational procedures to ensure the building services and infrastructure of the hospital and to provide a safe environment for patients, public and staff.
• Manage minor works and capital projects including responsibility for budgets, programmes and co-ordination.
• Undertake condition surveys to ensure assets are maintained at acceptable standards.
• Shall be prepared to undertake additional training in order to fulfil the requirements of the post, satisfy new regulations/legislation or to further develop their duties. This may include studying for additional qualification on a day release basis.
• To participate in the Estates out of hours "on-call" emergency service.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting‑edge care (supported by state‑of‑the‑art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Job responsibilities

Condition Surveys The postholder will conduct regular condition surveys, identifying maintenance needs and recommending appropriate actions. Surveys will cover key building elements, including roofs, walls, and floors, with findings documented through reports, photographs, and measurements. The postholder will liaise with contractors and stakeholders to ensure necessary repairs are completed efficiently and in compliance with relevant regulations. Ensuring accurate records and proactive maintenance strategies will be essential in maintaining a safe, functional, and well‑managed healthcare estate.

Clerk of Works Duties The postholder will oversee construction projects, ensuring compliance with design specifications, regulations, and quality standards. They will conduct regular on‑site inspections, verifying that work meets the required standards and identifying any deviations or defects. Any issues will be reported to the Building Officer or relevant stakeholders for prompt resolution. The postholder will also ensure compliance with CDM regulations, promoting safe working practices and adherence to Trust policies. Reviewing technical drawings and specifications to confirm accuracy before work begins may also be required.

Contract Management Support Supporting senior team members, the postholder will assist in managing contracts, ensuring contractors fulfil their obligations and deliver work to agreed specifications. Responsibilities include reviewing tender documents, monitoring contractor performance, and verifying that completed works meet required standards. They will track compliance with contractual terms, elevate issues where necessary, and assist in negotiating variations when required. Effective communication with contractors and internal teams will be key to resolving disputes, ensuring timely completion of work, and maintaining compliance with industry standards. The postholder will also support corrective actions and follow‑up inspections, ensuring all construction and maintenance activities align with Trust policies and regulatory requirements.

CAFM Management and Maintenance Coordination The postholder will manage the CAFM system, ensuring accurate records of planned preventative maintenance (PPM), reactive repairs, and asset management. They will schedule and monitor PPM tasks to maintain compliance with statutory and Trust requirements, ensuring work is completed on time and to the required standard. Reactive repair requests will be logged, prioritised, and tracked to ensure efficient resolution. The postholder will also maintain asset registers, updating information on building components and equipment to support lifecycle planning.

Person Specification

Qualifications & Education

• Degree level knowledge acquired through training: Specialist knowledge in particular field of hospital building / architecture (construction / refurbishments / structural).
• Higher/Ordinary National Certificate (HNC or ONC) in building services Relevant experience.
• Hold a full UK driving licence.
• Prepared to undertake degree pathway.
• Degree in a building or architectural subject.
• Have served a building apprenticeship.

Knowledge & Experience

• The post holder will have experience in the operation and maintenance of building services found in a large acute hospital site. This will typically involve post qualification experience, including formal training and a good working knowledge of the following key disciplines: Building/CNIL/Construction/Project Management; Health and Safety legislation and other associated legislation; NHS Estates Guidance Documents; Emergency procedures and systems.

Skills & Abilities

• Use all necessary tools including specialised test equipment for electrical, sterilisation and medical gases and other building applications.
• Accurate keyboard and IT skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The Newcastle upon Tyne Hospitals NHS Foundation Trust