Assistant Corporate Secretary

Bank of America; Greater London; On-site; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Pension plan

Life assurance

Wellbeing support

Job summary

Bank of America is seeking an Assistant Corporate Secretary in London to provide governance support for Merrill Lynch International and other UK/EMEA entities. The role involves aiding board/committee meetings, drafting minutes and resolutions, and maintaining governance records.

The successful candidate will manage meeting logistics, prepare materials, coordinate director onboarding, and ensure regulatory filings are completed on time, while working within a collaborative Legal team.

Qualifications

• Strong governance knowledge and board governance best practices.
• Ability to draft minutes, resolutions and governance documents with accuracy.
• Experience using governance platforms like Diligent Boards and MS 365.

Responsibilities

• Provide company secretarial and governance support to MLI and UK/EMEA entities.
• Assist with administration of Board and committee meetings and liaise with directors.
• Prepare and distribute agendas, materials and briefing notes; update action trackers.
• Attend meetings and assist with minutes, resolutions and governance documents for review.
• Coordinate director onboarding, conflicts of interest, and annual governance records maintenance.
• Maintain statutory registers, minute books and governance databases.

Skills

Governance

Board minutes

Diligent Boards

Microsoft 365

AI tools

Education

Relevant degree

Governance qualification

Tools

Copilot

Diligent Boards

Microsoft 365

Job description

Job Description: Job Title: Assistant Corporate Secretary Location: London Corporate Title: Up to Vice President

Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Location Overview: Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern workspaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

The Team: The London-based UK Corporate Secretary team sits within the Legal department and comprises eight governance professionals. The team supports the governance of Merrill Lynch International (MLI) and works across the EMEA subsidiary governance portfolio, which comprises approximately 80 regulated and unregulated entities across EMEA. The London team works closely with the wider EMEA Corporate Secretary team, particularly colleagues in Dublin and Paris, to share expertise, coordinate cross-border governance matters and provide consistent, high-quality support across the portfolio.

Responsibilities

• Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
• Assist with the administration of MLI Board and committee meetings, working with senior team members and liaising with directors, senior management and presenters as required.
• Support meeting planning and coordination, including preparing and distributing agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
• Attend Board and committee meetings and assist with drafting minutes, resolutions, correspondence and other governance documents for review and approval by senior team members.
• Coordinate presenter timings for Board and committee meetings.
• Assist with director appointments, onboarding, induction and annual governance processes, including conflicts of interest, training, evaluations and the collection and maintenance of required records and approvals.
• Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
• Assist with Companies House filings, regulatory notifications and other corporate filings.
• Use Diligent Boards, Microsoft 365 and approved artificial intelligence tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
• Contribute to improvements in team processes, procedures and controls, and support wider EMEA Corporate Secretary priorities and projects.
• Occasional travel to other EMEA offices, including Dublin and Paris, may be required.

What we are looking for

• A relevant degree and an interest in developing a company secretarial career.
• A recognised governance qualification, progress towards one, or equivalent practical experience would also be beneficial.
• Strong written and verbal communication skills, with the ability to produce clear and accurate minutes, correspondence and governance documents with guidance
• A highly organised and methodical approach, with excellent attention to detail and accurate record-keeping
• Ability to manage competing priorities, follow processes, meet deadlines and raise issues promptly
• A friendly, approachable and collaborative manner, with a willingness to support colleagues and build effective relationships across the organisation
• Professionalism, discretion and integrity, with the sound judgement required when handling confidential or sensitive information
• Proficiency in Diligent Boards and Microsoft 365; experience using Copilot or other approved AI tools
• Previous company secretarial, governance, legal or administrative experience, ideally within UK financial services, with knowledge of UK company law, corporate governance and PRA and FCA expectations helpful but not essential.

Benefits of working at Bank of America: UK

• At Bank of America, we strive to prioritise employees’ health and wellbeing – it’s what makes us a Great Place to Work.
• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• We offer 26-weeks paid maternity leave, 16-weeks paid paternity leave and inclusive family leave arrangements for working parents and carers including 20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness, cycle to work etc.
• Use of a flex fund to use towards benefits
• Access to an emotional wellbeing helpline, and virtual GP services
• Access to the Peppy App which provides 1:1 support, consultations and resources relating to men’s health, women’s health, fertility, menopause and pregnancy & parenthood
• Access to a range of gyms, exercise classes and wellbeing Apps through Wellhub, including Headspace and Calm
• Ability to donate to charities of your choice directly through payroll and the bank will match your contribution
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area
• Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and our shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Partnering Locally

Learn about some of the ways Bank of America is making a difference in the communities we serve.

Global Impact

Learn about the six areas that guide Bank of America’s efforts to help make financial lives better for customers, clients, communities and our teammates.

Opportunity and Inclusion

Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success.

Our Values

Learn about our four values that represent what we believe.