Assistant Company Secretary (ICSA)

Taylor James Resourcing; City Of London; On-site; GBP 46,000 - 55,000; Full time

Job summary

A leading recruitment firm is seeking a Graduate Assistant Company Secretary to support the Company Secretary in managing meetings, taking minutes, and handling KYC requests. The ideal candidate will have a degree, excellent communication skills, and strong organisational abilities. This role is based in London and offers the opportunity to work in a dynamic and professional environment.

Qualifications

• Experience managing meetings and taking minutes.
• Excellent administrative skills and ability to meet deadlines.
• Ability to manage own projects with minimal supervision.

Responsibilities

• Provide support for the Company Secretary in all tasks.
• Take minutes and manage meetings for Board Company meetings.
• Manage the share structure, option and deferral scheme.

Skills

Interpersonal and communication skills

Organisation and administrative skills

Time management

Confidentiality

Education

Degree level qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Diligent software

Job description

Overview

Quick Registration First Name * Last Name * e-mail * Phone * Sector Location

Client Onboarding KYC Associate. 5 days in office,

Senior HR Manager with Financial Services experience

HR Business Partner. to £65,000This well established

Our client is looking for a Talent Development Specialist

We are looking for a Deputy Group Company Secretary

Date: 29 Nov 2023
Sector: FINANCIAL MARKETS
Type: Permanent
Location: London
Salary: £46000 - 55000 per annum
Email: [e-mail]
Ref: db486134

Graduate Assistant Company Secretary

We are looking for a Graduate Assistant Company Secretary, with 2 to 3 years experience to work for the Company Secretary of a global wealth and investment management company.

Responsibilities include:

• To provide support for the Company Secretary in all tasks. To take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings
• To act as back-up/cover for the Company Secretary for all committee and Board meetings.
• To provide support with the management of the share structure, option and deferral scheme.
• To act as the liaison for KYC requests and administration of the signature lists.
• Responsible for the Board meetings for the subsidiary Companies. This would include management of the meeting, minutes and following up on the action lists.
• Responsible for the Audit & Risk Committee (“ARC”) meetings and Senior Management & Certification Regime (“SM&CR”) Committee meetings.
• Takes minutes / actions for the: Executive Committee meeting; Strategic Executive Committee meeting; and Strategic Management Committee.
• Maintaining company and partnership records and information using Diligent software (formerly Blueprint) and also internal databases/ spreadsheets. This will include updating the Company House registers.
• Preparation of Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings).
• Able to create packs for any meeting (Board or Committee) if required.
• Administrative duties such as filing (physical and electronic), responding to KYC requests, the maintenance of the Group signature lists and Group structure updates.
• Diary management – setting up meetings for Boards, Committees and the Partnership. Liaising with external INEDs and other participants as required.

Person Specification

• Suitable experience / qualifications (degree level).
• Excellent interpersonal and communication (written and oral) skills.
• Highly organised, with excellent administrative skills with the ability to work to deadlines.
• Self-starter who manages own projects as appropriate without large amounts of supervision.
• Ability to write / take minutes but also numerate.
• Motivated team player and also a strong independent worker.
• Able to deal appropriately with confidential information.
• Advanced knowledge of Word, Excel and PowerPoint and familiar with video conferencing applications (e.g. managing a meeting via Zoom).
• Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential.
• Strong time management skills.
• Confidence in managing a Board meeting and being able to liaise with the Chair of the meeting.
• Act in the spirits of the LLP's Core values and Code of business conduct and promote where possible within working practices.