Assistant Company Secretary

Aj Bell

Greater Manchester

Hybrid

GBP 55,000 - 70,000

Full time

12 days ago

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Benefits offered by this job

Salary from £55,000

25 days holiday

6% Pension with matched contributions

Discretionary bonus scheme

Share schemes

Health Cash Plan

Free onsite gym

Enhanced family leave

Travel and bike loan

Employee Assistance Programme

Job summary

AJ Bell is seeking an Assistant Company Secretary to support the Company Secretarial team and the governance framework at a listed business.

Reporting to the General Counsel & Company Secretary, you will prepare agendas and board packs, take accurate minutes, maintain statutory registers and assist with AGM preparations, while coordinating with HR, Compliance and Finance on cross‑functional projects.

Qualifications

4+ years in company secretarial or governance.
CGI/ICSA qualification preferred or strong experience.
Strong in agendas, papers and minutes.
Proficient with electronic board portals.
Experience with statutory filings and registers.
Good understanding of company law and governance.
Excellent organisation and deadlines management.
Strong communication and stakeholder relationship skills.

Responsibilities

Prepare agendas, board and committee packs and materials.
Attend meetings and produce accurate minutes.
Coordinate schedules, action logs and follow-up.
Support governance obligations under MAR and listing rules.
Contribute to AGM prep and annual report governance sections.
Maintain statutory registers and filings with Companies House.
Support induction and training for board members.
Assist with share dealing policies and internal governance policies.

Skills

Board governance

Stakeholder comms

Organisation

Attention to detail

Effective communication

Regulatory awareness

Education

ICSA/CGI qualification

Tools

Board portals

Job description

Company Description

Job Description

Good governance might happen behind the scenes, but it plays an important part in helping a business run well, make good decisions and earn the trust of its customers.

At AJ Bell, our purpose is to help people feel good investing. To deliver that, we need strong governance, clear accountability and people who are confident working at the heart of a listed business.

We're looking for an Assistant Company Secretary to join our expanding Company Secretarial team and help support the effective running of our Board, Executive Committee and their sub-committees.

This is a great opportunity to join a developing function where you'll have plenty of exposure across the business and the chance to make a real contribution. You'll work closely with senior leaders while also getting involved in the detail that keeps our governance framework running smoothly.

What does the job involve?

Reporting to the General Counsel & Company Secretary, you'll support the day‑to‑day operation of the Company Secretarial function. Your responsibilities will include:

Preparing agendas, Board and committee packs, management information and meeting materials.
Attending Board and committee meetings and producing accurate, high‑quality minutes.
Coordinating meeting schedules, annual agendas, action logs and follow‑up activity.
Supporting our governance and regulatory obligations, including requirements under company law, the Listing Rules and Market Abuse Regulation (MAR).
Contributing to governance sections of the Annual Report and supporting preparation for the AGM.
Maintaining statutory registers and ensuring accurate and timely Companies House filings.
Supporting the induction and ongoing training of Board and Executive Committee members.
Helping maintain internal governance policies, our share dealing code and insider lists.
Supporting Board and committee effectiveness reviews and helping ensure actions are followed through.

You’ll also work closely with colleagues across the business, including HR, Compliance and Finance, and support wider projects such as incentive schemes and the Senior Managers & Certification Regime (SM&CR).

What are we looking for?

You’ll already have experience within company secretarial, corporate governance or a closely related environment and be comfortable working with senior stakeholders and confidential information.

We’d particularly like to hear from you if you have:

Experience working in a company secretarial or corporate governance role, ideally gained over four or more years.
Part or full CGI/ICSA qualification, although this isn’t essential if you have strong relevant experience.
Strong experience preparing agendas, Board papers and high‑quality minutes.
Confidence using electronic Board portals and coordinating Board and committee materials.
Experience with statutory filings, registers and entity management.
A good understanding of company law, governance requirements and best practice.
Excellent organisation and attention to detail, with the ability to manage competing deadlines.
Strong communication skills and the confidence to build relationships with stakeholders at all levels.

Experience within a listed company or financial services environment would be useful, but we’re interested in the overall experience and perspective you can bring.

Most importantly, you’ll be someone who takes ownership, uses good judgement and wants to contribute to a collaborative and evolving function.

About AJ Bell

At AJ Bell, we believe investing should feel good. Whether you’re looking for an ISA, pension or dealing account, whether you want to invest with the help of a financial adviser or do it yourself, we have easy‑to‑use solutions to suit people from all walks of life.

We’re one of the UK’s fastest‑growing investment platform businesses, trusted by everyone from professional financial advisers to first‑time investors.

Today, over 762,000 customers trust us to manage more than £121.5bn of assets. By continually striving to make investing simpler and more accessible, we’re helping more people take control of their financial futures.

We’re proud to be recognised as one of the UK’s Best 100 Companies to Work For for six consecutive years, and a Great Place to Work® in 2025 and 2026, a reflection of our supportive and collaborative culture.

What we offer