Assistant Company Secretary

Vitality; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading UK insurance brand is looking for an individual to provide expert company secretarial support to boards in the UK and US. This role involves promoting corporate governance practices and ensuring compliance, alongside providing board and committee support, including minute-taking. The ideal candidate will have extensive experience in company secretarial practices and expertise with board meeting software. This full-time position offers a hybrid working model, allowing flexibility alongside competitive benefits.

Benefits

Bonus schemes

Pension contribution matching up to 12%

Award-winning health insurance

Life assurance of four times annual salary

Qualifications

• Extensive company secretarial experience gained from in-house and/or private practice roles.
• Provision of board and committee support including minute taking.
• Liaising and building relationships with directors and senior management.
• Experience of company secretarial entity management and board meeting software.

Responsibilities

• Promote strong corporate governance practices and ensure compliance.
• Implement new processes to improve the experience of departmental stakeholders.
• Prepare statutory governance reports and maintain accurate records.
• Support Boards and committees by managing agendas and producing minutes.
• Maintain statutory registers and ensure all filing requirements are met.

Skills

Strong Company Secretarial Expertise in a small team

Board & Committee Support (Including technical Minute Taking)

Detailed experience in the corporate governance environment of the life insurance industry

Education

Educated to Degree level or equivalent

Part or fully CGI qualified

Tools

Entities and Diligent

Job description

Overview

Team Group Company Secretarial Department

Working Pattern - Hybrid 2 days per week in the Vitality London Office. Full time 37.5 hours per week.

We are happy to discuss flexible working!

What this role is all about :

In this role youll provide expert company secretarial support to our UK and US Boards and Committees ensuring transparency integrity and compliance across the Vitality Group. Your work will empower leaders to make decisions that drive innovation champion wellbeing and deliver on our mission to make people healthier and enhance and protect their lives.

Top 3 skills

• Strong Company Secretarial Expertise in a small team
• Board & Committee Support (Including technical Minute Taking)
• Detailed experience in the corporate governance environment of the life insurance industry

Key Actions

• Promote strong corporate governance practices and ensure compliance with UK standards and internal frameworks
• Implement new processes to continually improve the experience of departmental stakeholders
• Use AI to embolden the outputs of the team
• Prepare statutory governance reports and maintain accurate records
• Support Boards and committees by managing agendas papers via Diligent and producing timely accurate minutes
• Maintain statutory registers and ensure all filing requirements are met
• Drafting governance framework documents and onboarding new directors
• Manage the conflicts of interest register and liaise with Chairs Board members and key stakeholders
• Collaborate with Risk and Compliance on regulatory and governance matters
• Accurately minute financial services / life insurance meetings and reflect operational and financial matters appropriately

What you need to thrive

• Extensive company secretarial experience gained from in-house and / or private practise roles
• Provision of board and committee support including minute taking
• Liaising and building relationships with directors and senior management
• Experience of company secretarial entity management and board meeting software e.g. Entities and Diligent
• An ability to work to quick & dynamic timelines
• Manages own workload ability to multi-task and prioritises effectively
• Flexible and adaptable through organisational growth
• Educated to Degree level or equivalent
• Part or fully CGI qualified

So what's in it for you

• Bonus Schemes A bonus that regularly rewards you for your performance
• A pension of up to 12% We will match your contributions up to 6% of your salary
• Our award-winning Vitality health insurance With its own set of rewards and benefits
• Life Assurance Four times annual salary

These are just some of the many perks that we offer! To view the extensive range of benefits we offer please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities!

If you are successfulin your application and join us at Vitality this is our promise to you w e will :

• Help you to be the healthiest youve ever been.
• Create an environment that embraces you as you are and enables you to be your best self.
• Give you flexibility on how where and when you work.
• Help you advance your career by playing you to your strengths.
• Give you a voice to help our business grow and make Vitality a great place to be.
• Give you the space to try fail and learn.
• Provide a healthy balance of challenge and support.
• Recognise and reward you with a competitive salary and amazing benefits.
• Be there for you when you need us.
• Provide opportunities for you to be a force for good in society.

We commit to all these things because we want you to feel that you belong and are supported to be happy and healthy.

About You

About Us

Were really excited to announce that we have recently been awarded Top 10 Best Places To Work in The Sunday Times Awards 2024!

Vitality is a multi-award-winning UK insurance brand here to make the world a healthier happier place.

Weve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives they benefit our business benefits and society benefits. Were successful because we attract develop and retain the best people and because we care.

Plus you get to join our 1.7 million members with access to our unique health insurance and healthy living programme. Just to make sure you know our products inside and out.

Ready to find out if were the right fit for you We cant wait.

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Diversity & Inclusion

At Vitality were committed to diversity and inclusion because its good for our employees for our business and for society. We welcome applications from individuals of all backgrounds experiences and perspectives.

Vitalitys approach to sustainability

Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. #LI-Hybrid

If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.

Key Skills

Data Structures,Litigation Attorney,Biology,Application Support,Archicad

Employment Type : Full-Time

Experience : years

Vacancy : 1