Assistant Company Secretary

Finastra Technology; Camden Town; Hybrid; GBP 70,000 - 90,000; Full time

Job summary

A global finance software provider in the United Kingdom is seeking an experienced Assistant Company Secretary to handle corporate governance and compliance across a network of subsidiaries. The ideal candidate will have over 5 years of experience in a Corporate Secretarial role, excellent communication skills, and proficiency in managing multiple priorities. This position offers flexibility, hybrid working arrangements, and a comprehensive benefits package.

Benefits

Unlimited vacation

Well-being support

Medical, life & disability insurance

Paid time off for volunteering

Career development courses

Global recognition programs

Qualifications

• 5+ years of experience in a busy Corporate Secretarial team.
• Comfortable working independently and collaboratively.
• Proven ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain statutory records for all subsidiaries globally.
• Manage ad-hoc corporate changes and support entity rationalisation.
• Prepare agendas, draft minutes, and track actions for the Pensions Committee.

Skills

Corporate governance

Interpersonal skills

Attention to detail

Project management

Communication skills

Education

ICSA/CGI qualified

Tools

Athennian

Salesforce

Job description

At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Proudly serving over 8,000 customers, including 45 of the world\'s top 50 banks, we aim to boost financial inclusion for all. Join us and be part of a vibrant company that embraces diverse perspectives, and is committed to doing well by doing good.

As an Assistant Company Secretary, you\'ll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries. This is a dynamic and hands‑on role where you\'ll manage corporate records, support governance processes, and collaborate with stakeholders worldwide.

Global Compliance & Governance

• Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
• Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
• Support the approval and filing of financial statements and annual returns across jurisdictions.
• Review statutory data in financial statements to ensure alignment with local legislation.

Corporate Administration & Projects

• Manage ad‑hoc corporate changes (e.g., name changes, director changes, year‑end changes, registered office updates).
• Support entity rationalisation projects (e.g., mergers, liquidations), liaising with internal and external stakeholders.
• Draft board and shareholder resolutions for regular and ad‑hoc matters.
• Draft the Modern Slavery Statement and coordinate internal approvals.

Committee & Stakeholder Support

• Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
• Support cross‑functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
• Maintain the Gift and Entertainment register for committee reporting.

Systems & Vendor Management

• Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
• Organise notarisation and legalisation of documents globally.
• Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
• Assist with vendor relationships and ensure spend aligns with the function\'s budget.

Administrative Excellence

• Complete KYC and AML requests in line with business processes.
• Ensure all company data is up‑to‑date, accurate, and accessible to internal stakeholders.

Qualifications

• 5+ years of experience in a busy Corporate Secretarial team, either in‑house or in private practice.
• ICSA/CGI qualified.
• Strong experience maintaining and updating company secretarial databases (e.g., Athennian).
• Proven ability to manage multiple priorities in a fast‑paced, global environment.
• Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
• Highly organised, detail‑oriented, and proactive with a flexible, can‑do attitude.
• Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.

Benefits

• Flexibility: Unlimited vacation based on location and business priorities, hybrid working arrangements, inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being: Access confidential one‑on‑one therapy through our Employee Assistance Program, unlimited personalised coaching via our coaching app, and access to our Gather Groups for emotional and mental support.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits.
• ESG: Paid time off for volunteering and donation matching.
• DEI: Participate in multiple DE\&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Be part of our global recognition program, Finastra Celebrates, and contribute to regular employee surveys.