Assistant Administrator | Northern Care Alliance NHS Foundation Trust
Salford Royal NHS Foundation Trust
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Benefits offered by this job
Job summary
Northern Care Alliance NHS Foundation Trust is recruiting a full-time Band 2 Assistant Administrator for Sterile Services in Salford. The role requires handling patient data, coordinating with SSDU and senior management, and maintaining instrument traceability through tracking systems.
You will support input of data, assist with loan administration for theatres, and contribute to annual maintenance and repair programs for surgical equipment.
Qualifications
- Respond to telephone enquiries internally & externally.
- Attend and participate in regular staff meetings / huddles.
- Communicate professionally with SSDU offsite coordinators, service management, senior management, clinicians, and colleagues.
- Ensure a customer friendly service is provided and a responsive service to telephone and personal callers is maintained.
- Handle patient level information according to data protection principles.
Responsibilities
- Assist with input data onto an electronic track & trace tracking system.
- Assist in an efficient loan administration role to theatres.
- Assist on a repair / replacement & yearly maintenance program for surgical equipment.
- Assist with implementing changes within sterile storerooms.
- Raise purchase orders as required and input data onto tracking systems.
- Photograph instruments, create check sheets for sets, and prepare for offsite SSDU shipments.
- Record and report discrepancies; prepare documentation for equipment transport and decontamination.
- Maintain a yearly maintenance program for all surgical power tools.
Skills
Tools
Job description
We are pleased to advertise a vacancy for a full time, Band 2 Assistant Administrator to work in Sterile Services at Salford.
The post holder will show initiative & carryout their duties safely & competently.
- Respond to telephone enquiries internally & externally.
- Attend & participate in regular staff meetings / huddles.
- Communicate professionally & effectively with SSDU offsite coordinators, service management, senior management, clinicians, and colleagues.
- Ensure a customer friendly service is provided & that a responsive service to the telephone & personal callers is always maintained.
- Handle patient level information & communicate this according to data protection principle.
- General clerical duties, as required within the department.
- Data input onto IMS tracking system; internal training provided.
The role will involve Manual Handling.
- Assist with input data onto an electronic track & trace tracking system.
- Assist in an efficient and comprehensive loan administration role to theatres.
- Assist on a repair / replacement & yearly maintenance program for surgical equipment.
- Assist with implementing changes within the sterile storerooms.
- Raise a request for a purchase order numbers "as & when" required.
- To manually input the data onto the tracking system for all surgical instruments & instrument sets. (In house training provided)
- Photographing individual instruments & creating check sheets for individual sets in preparation for the sets to be sent to offsite SSDU.
- Send all relevant documentation to SSDU including Manufactures instructions.
- Assist in checking all sets & implants via the companies check sheets.
- Photograph all equipment before & after use.
- Record & report any discrepancies.
- Prepare equipment to be returned to the companies, including decontamination certificates & safe handling for transportation.
- Record & file all documentation.
- Using the recorded unique batch label, remarry the instrument to the instrument set for traceability & completion of set.
- Prepare instrumentation for transport when sending to repairs to companies including decontamination certificates from SSDU & other relevant documentation.
- Assist in maintaining a yearly maintenance program for all surgical power tools.
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values -care,appreciateandinspire– to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
Company: Salford Royal NHS Foundation Trust
Salary: £25,272 per annum
Hours: Full-time
Location: Salford, M6 8HD
Job type: Permanent
Posting date: 21 Oct 2026
Closing date: 20 Nov 2026
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website:www.careers.northerncarealliance.nhs.uk
This advert closes on Wednesday 4 Nov 2026
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