Assistant

1267 Springer Nature Limited; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Springer Nature in London is seeking an Assistant to provide comprehensive administrative and coordination support to the Books Vice Presidents and leadership team. This fast-paced role requires exceptional organisational skills and the ability to manage complex schedules, travel, onboarding, and communications across a global organisation.

The successful candidate will work with senior stakeholders, coordinate meetings, handle diary management, and support projects and events, contributing to

Qualifications

• Excellent organisational and prioritisation abilities in a fast-paced setting.
• Strong written and verbal communication across all levels of the organisation.
• Proven stakeholder management skills and ability to engage senior leaders.
• Demonstrable financial acumen and budgeting awareness.
• Advanced Microsoft Office suite proficiency, especially PowerPoint, Word, Excel.

Responsibilities

• Provide broad administrative support to Books Vice Presidents and leadership team.
• Coordinate VP meetings and discipline team meetings, including diary management.
• Schedule virtual and in-person meetings with stakeholders and manage calendars.
• Coordinate travel, accommodation, events, and onboarding logistics.
• Maintain centralised department information, intranet announcements, and communications.
• Support project coordination by gathering data, tracking actions, and preparing agendas.

Skills

Organisational skills

Communication skills

Stakeholder management

Financial acumen

Microsoft Office

Project coordination

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

Assistant – London – Hybrid Working Model – Application Deadline: Sunday 30th August 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.

About the Role

We are looking for a highly organised and proactive Assistant to provide comprehensive support to the Books Vice Presidents and wider leadership team. This is a varied and fast-paced role at the heart of the business, offering the opportunity to work closely with senior stakeholders across a global organisation. In this role, you will provide high-quality administrative and coordination support, helping to keep day-to-day operations running smoothly. You will manage complex schedules, coordinate meetings and travel, support onboarding activities, and maintain key departmental communications and resources. Success in the role will require exceptional organisational skills, attention to detail, sound judgement, and the ability to build strong relationships across a diverse stakeholder community. You will work collaboratively with colleagues and leaders across the business and Books business area, ensuring priorities are delivered efficiently and providing proactive support on a wide range of activities and projects. If you thrive in a dynamic environment, enjoy collaborating with others, and take pride in delivering exceptional support, this is an exciting opportunity to join a purpose-driven organisation at the forefront of research, discovery, and learning.

Role Responsibilities

• A broad variety of administrative tasks for the Books Vice Presidents.
• Coordination for VP/discipline team meetings.
• Provide comprehensive diary management, coordinating stakeholder availability, scheduling virtual and face-to-face meetings, providing availability and rescheduling/optimising calendars to align with business priorities when required.
• Coordinate business travel and event logistics, including researching and booking accommodation, arranging meeting facilities, securing visitor access, and recommending suitable dining and networking venues.
• Support the onboarding process for new hires, including equipment provisioning, access badge coordination, and scheduling introductory meetings.
• Manage and maintain centralised departmental information including: organisation charts, intranet announcements and communications.
• Provide project coordination support as required, including gathering data and resources, tracking actions and issues, and preparing agendas to support successful project delivery.

Experience, Skills & Qualifications

• Ability to managing complexity and demonstrate exceptional organisational, prioritisation, and planning skills, including managing multiple tasks and competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a strong attention to detail and the ability to communicate effectively across all levels of the organisation with a high level of interpersonal awareness.
• Strong stakeholder management skills, with the confidence and professionalism to build relationships and engage with senior leaders and global teams.
• Demonstrable financial acumen.
• Advanced Microsoft Office proficiency, including strong PowerPoint presentation development skills and a high level of competency in Word, Excel, and Outlook.
• Significant demonstrable skills supporting senior executives or leadership teams with wider business goal alignment.
• Proactive, resourceful, and solution-oriented, with strong problem-solving skills and the ability to anticipate needs and resolve and manage issues independently.
• Highly adaptable and resilient, with the ability to maintain confidentiality and exercise sound judgement when handling sensitive information.
• Ability to be organisationally savvy, with strong coordination and project support capabilities, and experience managing logistics, events, meetings, and cross-functional initiatives.

Inclusion and Diversity

At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us at [e-mail] so we can make all necessary accommodations. For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/ #LI-HK1

Company Culture and Future

We are an ambitious and dynamic organisation, and home to some of the best-known names in research, educational and professional publishing. Working at the heart of a changing industry, we are always looking for great people who care about delivering quality to our customers and the communities we work alongside. In return, you will find that we open the doors to discovery for all our employees – offering opportunities to learn from some of the best in the business, with a culture that encourages curiosity and empowers people to find solutions and act on their instincts. Whether you are at the beginning of your career or are an experienced professional, we invite you to find out more about the roles we offer and explore our current vacancies. We are a global and progressive business, founded on a heritage of trusted and respected brands – including Springer, founded in 1842, Macmillan, founded in 1843 and Nature, first published in 1869. Nearly two centuries of progress and advancement in science and education have helped shape the business we are today. Research and learning continues to be the cornerstone of progress, and we will continue to open doors to discovery through trusted brands and innovative products and services. Springer Nature Group was created in May 2015 through the combination of Nature Publishing Group, Macmillan Education and Springer Science+Business Media.