Asset Data Support Officer

Transport for London; City Of London; On-site; GBP 37,000 - 51,000; Full time

Benefits offered by this job

Final salary pension scheme

Free travel on TfL network

Hybrid working options

Life insurance

Job summary

Transport for London is recruiting an Asset Data Support Officer to verify assets, capture data and conduct condition surveys across the Head Office Estate. The role uses CAFM to support lifecycle planning, compliance and investment decisions. It is field-based with travel to multiple sites.

The successful candidate will maintain robust asset information, support data-driven lifecycle planning and collaborate with stakeholders across teams to drive continuous improvement in asset management.

Qualifications

• Strong problem-solving skills with the ability to apply technical knowledge to resolve practical issues.
• Excellent attention to detail and accuracy in data handling.
• Demonstrated expertise in manipulating, analysing, validating and interpreting large datasets in Excel.
• Clear written and verbal communication with stakeholders.

Responsibilities

• Carry out asset and condition surveys to provide accurate data for long-term asset strategies and capital plans.
• Apply condition grading and lifecycle assessment methodologies in line with industry standards.
• Review and reconcile asset information from manuals, drawings and asset registers.
• Ensure all records in CAFM are accurate, current and aligned with asset management requirements.
• Support asset handover by carrying out site surveys, attending commissioning and reviewing handover documentation.
• Assist in asset data tagging using the latest technologies to identify assets quickly.

Skills

Asset data analysis

Excel proficiency

Data validation

Stakeholder communication

Education

HNC/HND in Building Services/Engineering

Tools

Maximo

Evolution

Job description

Welcome to Transport for London Careers

Take a look at job opportunities with us and you may be surprised at what you discover: a rich heritage, a commercial outlook, an iconic brand, a unique public service. It all adds up to make Transport for London a great place to develop your career. Here you can start your journey!

Key Information

Job title - Asset Data Support Officer

Grade - Band 2
Salary- circa £44,000
Location - Head Office Buildings

Contract Type - -Full Time- Permanent- TFL

Overview of project/role

To support asset management function of the Head Office Estate by undertaking comprehensive asset verification, data capture, and condition surveys across multiple sites. The role is responsible for identifying, inspecting, recording, and assessing building assets, including their condition, age, lifecycle stage, compliance status, and replacement requirements. The post holder will maintain accurate and reliable asset information within the Computer Aided Facilities Management (CAFM) system, ensuring data supports lifecycle planning, statutory compliance, maintenance strategies, and capital investment decision-making. This is a field-based role requiring regular travel to all the Head Office Estate buildings.

Key Accountabilities

• Carry out asset and condition surveys to provide accurate, robust and timely data to support the development of long term asset strategies, policies,
• and capital investment plans.
• Apply condition grading and lifecycle assessment methodologies in line with industry standards to support our Property Care Programme.
• Support in reviewing and reconciling asset information from Operation and Maintenance manuals, drawings, schematics, and asset registers
• ensuring all records within the Computer Aided Facility Management system are accurate, current, and aligned with asset management
• requirements, supporting lifecycle planning, compliance obligations, and capital investment programmes.
• Support the asset handover process by carrying out site surveys, attending commissioning & witnessing, reviews of handover documentation and
• effective liaison with stakeholders.
• Support the implementation of asset data tagging, utilising the latest technologies to provide a swift, reliable process for identifying assets within
• ceiling voids.
• Support in validating and assuring maintenance tasks raised by Service Providers outside the Inclusive Threshold Repair threshold, ensuring
• alignment with asset management objectives and contractual requirements.

Skills, Knowledge & Experience

Skills

• Strong problem-solving skills with the ability to apply technical knowledge to resolve practical issues
• Self-motivated with excellent attention to detail
• Demonstrable proficiency in Microsoft Excel, with the ability to manipulate, analyse, validate, and interpret large datasets.
• Clear and articulate communication skills, both written & verbal
• Ability to work autonomously with minimal supervision and good interpersonal skills to interact with various stakeholders
• Innovative and flexible approach to work

Knowledge

• An HNC (Higher National Certificate) and HND (Higher National Diploma) in Building Services Engineering, Electrical Engineering, Mechanical
• Engineering, or relevant work experience (Essential).
• Strong understanding of mechanical & electrical building systems as well as good understanding of asset data protocols - Essential
• A good understanding of Asset Management Principles and property related issues (Desirable)
• Knowledge of asset lifecycle principles and condition grading methodologies (Desirable).
• Working Knowledge of Facility Management System and data capture and mobile surveying software and applications (Desirable)

Experience

• Experience surveying commercial, public sector, healthcare, education, residential, or industrial buildings (Essential).
• Experience using Computer Aided Facility & Asset Management systems such as Maximo, Evolution or similar (Desirable).
• Experience of a wide range of property types covering a spectrum of ages and building services / functionalities (Desirable)
• Familiarity with SFG20, ISO 55000, RICS lifecycle standards, or equivalent asset frameworks (Desirable).

Application Process

• Please apply using your CV only
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV
• PDF format preferred and do not include any photographs or images

The closing date for applications is Friday 2nd October at 11:59PM. We may close this advert early if we receive a high volume of suitable applications.

- All offers of employment are subject to satisfactory right-to-work checks, and candidates must be able to demonstrate their legal right to work in the UK. In certain circumstances, TfL may be able to sponsor Skilled Worker visas for roles and individuals that meet the required eligibility criteria, including those covered by transitional rules. Further details can be found here: Our response to visa sponsorship changes.

Vetting Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn't match or can't be verified, we may not be able to move forward with your application, but we'll always treat you with transparency, respect, and clear communication throughout.

All offers of employment are subject to satisfactory right-to-work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them.

Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments.

We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional)
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
Discounted Eurostar travel

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements.

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.