Archivist and Records Manager

Zoological Society; Oxford; On-site; GBP 25,000 - 30,000; Part time

Job summary

A prominent wildlife organization in Oxford is looking for a dedicated Archivist to deliver high-quality archive services. You will manage ZSL's archives, support research, and engage with both visitors and stakeholders. This part-time position offers flexible working arrangements, and the ideal candidate will have experience in archive management and customer care. Enjoy generous benefits, including a pension scheme, holiday leave, and access to wellbeing initiatives.

Benefits

Pension scheme with up to 12% contributory

25 days annual leave plus UK bank holidays

Access to staff Equality Networks

Wellbeing initiatives

Life assurance scheme

Complimentary zoo tickets

Cycle to work scheme

Enhanced family friendly policies

Interest-free season ticket loan

Qualifications

• Educated to degree level or equivalent with postgraduate qualification in Archives/Records Management.
• Previous experience in an Archivist role, preferably in an academic or charity environment.
• Knowledge of ISAD(G) rules.

Responsibilities

• Manage ZSL’s archives, including cataloguing and conserving materials.
• Provide high-quality support by responding to archive enquiries.
• Promote ZSL’s history through various outreach initiatives.

Skills

Archives management principles

Cataloguing

Customer care

Dealing with archive enquiries

Public engagement

Education

Degree in Archives/Records Management

Job description

Archivist – ZSL

Part‑time (2‑3 days per week) with flexible working arrangements and onsite work. You will support both internal and external stakeholders in using ZSL’s archives for research, public engagement and special projects, including the management of historic assets in preparation for ZSL’s 200th anniversary in 2026.

Overview

ZSL is looking for a dedicated Archivist to deliver a high‑quality archive service, ensuring that the Society’s historic records are preserved and accessible. The post‑holder will assist Library visitors researching ZSL’s history, liaise with current and former staff, and engage with zoo historians and academics interested in the history of science.

Responsibilities

• Archive Management – manage ZSL’s archives, including administrative and institutional records and deposited material, by appraising, organising, cataloguing, conserving, promoting, and providing access to the collections.
• Research Support & Enquiries – provide a high‑quality archive service by responding to enquiries, assisting Library visitors, and collating archive information.
• Records Management Liaison – work closely with the Legal and Governance Team and IT Department regarding relevant legislation, regulations, and records management practices.
• Outreach & Engagement – promote the use of the archives and ZSL’s history through the website, blogs, talks, films, exhibits, and other initiatives.
• Library & Information Support – assist in delivering a high‑quality Library and information service, including Reading Room supervision, customer care, securing Library collections, recording library use, managing issue and return of borrowed materials, and helping visitors use catalogues, computers, and scanners.

Qualifications

• Educated to degree level or equivalent with postgraduate qualification in Archives/Records Management.
• Previous experience in an Archivist role, preferably in a learned society, charity or academic environment.
• Knowledge of archives management principles and practice.
• Proven experience of cataloguing and knowledge of ISAD(G) rules.
• Confident in dealing with archive enquiries.
• Understanding of key legislation relating to archives such as Data Protection, Copyright, Freedom of Information.
• Experience of public and supporter engagement.
• Skilled in customer care with a range of stakeholders.

Benefits

• Purpose driven work – join an organisation where every role contributes to creating a world where wildlife thrives.
• Pension scheme – generous pension scheme with up to 12% contributory pension.
• Holidays – 25 days annual leave allowance, plus UK bank holidays (increasing with milestone anniversaries).
• Access to ZSL’s staff Equality Networks – Race & Culture, Team Pride, Disability, and Menopause, supporting an inclusive and welcoming workplace.
• Wellbeing – access to a blended programme of wellbeing initiatives, including confidential access to our 24/7 Employee Assistance Programme.
• Life assurance – eligible employees will be enrolled in ZSL’s life assurance scheme from their first day.
• Complimentary tickets – annual allocation of Whipsnade Zoo and London Zoo tickets, with a 30% discount in online and retail shops.
• Cycle2Work – our cycle to work scheme enables you to lease a bicycle.
• Family friendly policies – enhanced maternity, paternity, and adoption packages.
• Season ticket loan – interest‑free loan for London‑based employees to buy a season ticket.

Standard pre‑employment checks apply, including confirmation of the right to work in the UK.