Archivist

Oxford Health NHS Trust; Oxford; On-site; GBP 100,000 - 125,000; Full time

Job summary

A healthcare service provider in Oxford is looking for a detail-oriented Archivist to manage the archives and ensure compliance with legal and regulatory standards. The ideal candidate will have a Professional Archives Qualification and be skilled in archival management systems. Key responsibilities include cataloguing records and assisting stakeholders in accessing archived materials. Benefits include competitive annual leave, career development opportunities, and an NHS discount scheme.

Benefits

27 days annual leave, plus bank holidays

NHS Discount

Competitive pension scheme

Cycle to work scheme

Employee Assistance Programme

Mental Health First Aiders

Qualifications

• Understanding of Public Records Act, Data Protection Act, and Freedom of Information Act.
• Knowledge of palaeography and history of land law.
• Experience in managing staff.
• Keeping up to date with current legislation and professional development.

Responsibilities

• Manage the storage, cataloguing, and retrieval of records.
• Support compliance with legal and regulatory standards.
• Advise on the care of semi-current and recent records.
• Run the Archives Department.

Skills

Organisational skills

Attention to detail

Communication skills

Computer literacy in Microsoft systems

Education

Professional Archives Qualification

Tools

CALM

Job description

Are you passionate about preserving vital records and ensuring the integrity of historical information? Oxford Health NHS Foundation Trust is seeking a detail-oriented and proactive Archivist for a fixed-term position for 6 to 10 months within our Oxfordshire Health Archives. This temporary role is crucial for maintaining, organising, and safeguarding our archives, ensuring that key documents are accessible for both present needs and future generations.

As an Archivist, you will manage the storage, cataloguing, and retrieval of records, support compliance with legal and regulatory standards, and assist internal and external stakeholders in accessing archived materials. You will play a key part in supporting the Trust's mission by protecting sensitive information and upholding the highest standards of data stewardship.

We are looking for someone with excellent organisational skills, strong attention to detail, and a commitment to confidentiality. Experience with archival management systems, a collaborative approach to working within a team and ability to supervise an archives assistant are essential.

Main duties of the job

In all cases for the Oxford Health NHS Foundation Trust and University Hospitals NHS Trust and the Department of Health:

• To carry out the statutory functions required under the Public Records Acts.
• To run the Archives Department
• To advise on the care and administration of semi-current and recent records
• To advise on legislation relating to record keeping.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Knowledge

• Understanding of the requirements and obligations of Public Records Act, Data Protection Act and Freedom of Information Act and Knowledge of palaeography and history of land law
• Management of Staff

Qualifications

• Professional Archives Qualification

Experience

• Experience in using CALM and Keeping up to date with current legislation and professional development

Skills

• Strong communication skills in all media
• Ability to apply and keep to deadlines
• Ability to set priorities
• Computer literacy in Microsoft systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Benefits

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Oxfordshire Health Archives, St Luke's Church