Archive and Digitisation Assistant

The Digital Asset Management Consortium, Inc.; Sheffield; Hybride; GBP 21 000 - 30 000; Plein temps

Résumé du poste

Sheffield University seeks an Archive and Digitisation Assistant for a one-year post in Special Collections, Heritage, and Archives. The role supports a Digital Scholarship Suite project and involves digitising material, creating metadata, and assisting the Project Archivist and Digitisation Officer.

The successful candidate should have practical archive and IT skills, with the ability to work independently or in a team and manage deadlines. Enthusiasm for archives and learning is essential.

Qualifications

• Experience in a library or archives environment.
• Familiarity with a library/archives collections management system.
• Ability to work accurately and methodically with attention to detail.
• Capable of working unsupervised or in a team and prioritising workflow to meet deadlines.
• Ability to handle fragile material with care and security.
• Excellent IT skills.

Responsabilités

• Assist the Project Archivist and Digitisation Officer in daily tasks.
• Create basic metadata and transfer information from finding aids to spreadsheets.
• Digitise a variety of formats and generate descriptive/technical metadata.
• Carry out basic preservation work and re-house material.
• Upload digital content and metadata to online catalogues and DAM systems.
• Prepare, sort and package material for outsourced digitisation and check returns.
• Assist with listing uncatalogued collections and supervise volunteers.

Connaissances

Attention to detail

Independent work

Archive knowledge

IT skills

Team collaboration

Prioritisation

Formation

Degree or equivalent in arts or humanities

Outils

DAM systems

Description du poste

Overview

The primary objective of this post is to make more of our collections accessible to a wider audience.This one-year post in the Special Collections, Heritage, and Archives team supports a project to develop a Digital Scholarship Suite and related services. The project has been enabled by a generous legacy gift left by Eric Pattison, an Alumnus of the School of English at the University of Sheffield. The Archive and Digitisation Assistant will assist both the Digitisation Officer and Project Archivist in their work to enable greater access to our unique and distinctive collections. The successful candidate should have, or demonstrate the ability to develop, a range of archive and technical skills. The role might suit someone who wishes to gain more practical experience prior to undertaking a postgraduate qualification in archives management.

Main duties and responsibilities

• Supporting the Project Archivist and Digitisation Officer
• Creation of basic metadata, transferring information from legacy finding aids to import spreadsheets
• Carrying out digitisation of a variety of formats, including creating essential descriptive and technical metadata
• Basic preservation work such as re-housing material into archival grade enclosures
• Uploading digital content and metadata to online catalogues and digital asset management systems following established procedures
• Preparing, sorting, and packaging material for outsourced digitisation and checking material that has been returned
• Assisting with the sorting and listing of uncatalogued collections
• Supervising the work of volunteers and student placements
• Other duties, commensurate with the grade and remit of the post
• Enthusiasm for working with archive and library collections

Essential

• Paid or voluntary experience of working in a library and/or archives environment and familiarity with a library/archives collections management system.
• Basic knowledge of the principles of archival arrangement and description
• Awareness of the functionality of Digital Asset Management systems and the use of digital collections in education and research
• Proven ability to work accurately and methodically, showing attention to detail.
• Capable of working effectively both unsupervised and collaboratively, applying effective prioritisation skills to manage workflows and meet deadlines.
• Ability to handle fragile material with due care of its preservation and security.
• Excellent IT skills.

Desirable

• Experience of undertaking digitising work and understanding of related standards
• Degree or equivalent in an arts or humanities subject

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Employer: Sheffield University
Location: Sheffield, UK
Type: Full-Time
Expiry Date: 01/03/2027