Apprentice Operations and Support Services Coordinator

Davies; United Kingdom; Remote; GBP 20,000 - 25,000; Full time

Job summary

A leading educational organization is seeking an Apprentice Operations and Support Services Coordinator to assist with workbook orders, invoicing, and workshop coordination. The ideal candidate will have excellent organisational and IT skills, the ability to work independently, and a keen attention to detail. This full-time position is based remotely in the UK and offers a variety of benefits, including 25 days of holiday and professional development opportunities.

Benefits

Reward platform – discounts for over 800 retailers

25 days holiday (rising with service)

Well-being centre

Recognition programme

Paid fertility appointments

Pension - matched contribution at 5%

Life Assurance (4 x basic salary)

Development, training, and professional qualification

Qualifications

• Understanding of vocational qualifications including Apprenticeships.
• Experience working both in a team and independently.
• Self-motivated and enthusiastic with initiative.

Responsibilities

• Support processing and tracking of workbook/study guide orders.
• Assist with preparation and processing of invoices.
• Manage the workshops inbox and schedule learners.

Skills

Organisational skills

Attention to detail

Analytical abilities

Excellent customer service

IT skills

Time management

Tools

Microsoft Office

Job description

Apprentice Operations and Support Services Coordinator

Application Deadline: 7 December 2025

Department: Consulting

Employment Type: Permanent - Full Time

Location: Home United Kingdom

Reporting To: Operations Manager

Description

The Apprentice Operations & Support Services Coordinator will work alongside the rest of the Operations team to support the smooth delivery of key functions across the Professional Education team. This position involves supporting with workbook/study guide orders, invoicing processes, onboarding of new learners and coordinating workshops. The role requires excellent organisational skills, attention to detail and the ability to work collaboratively with your team.

Your New Role

You will learn all aspects and tasks undertaken by the Operations Team, on a rotational basis including:

Workbook Ordering

• Support the processing and tracking of workbook/study guide orders for Davies and third parties' learners, ensuring timely delivery.
• Maintain accurate records of orders, distribution and queries.
• Respond to queries from colleagues regarding workbook ordering.
• Build relationships internally with our Delivery Teams to ensure maximum collaboration.

Invoicing Support

• Assist with the preparation and processing of invoices.

Workshop Coordination

• Support the management of the workshops inbox, responding to queries and scheduling learners as required.
• Build relationships internally with our Tutors to ensure maximum collaboration.

Data Analysis and Reporting

• Compile, analyse and present data reports as required.

Operations/Support Inbox

• Support the management of the Operations/Support inbox, responding and actioning queries as required.

Onboarding

• Support the onboarding of apprentices, building relationships with the Client Success team to ensure a swift and compliant onboarding process

Miscellaneous

• Represent and promote Davies Professional Education at external events and meetings.
• Be prepared to support other Professional Education internal teams if required.
• Build relationships across Davies to ensure collaboration across the Group.
• Maintain learner and Davies Professional Education data in line with policies and procedures.
• Comply with and implement relevant health, safety, security and welfare processes as required by Davies Professional Education or Davies Group procedures.

What You'll Bring to the Role

• Understanding of vocational qualifications including Apprenticeships
• Experience of working both within a team and independently
• Self-motivated, enthusiastic with the ability to work using own initiative
• Good analytical abilities and able to be decisive
• Excellent written, verbal and presentation skills
• Excellent customer service, administrative and organisational abilities
• Excellent IT skills, including all Microsoft office packages
• Ability to analyse Data and create reports using formulas on Excel
• Ability to maintain discretion and confidentiality at all times
• Ability to work remotely and self-motivate time management

Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

* Interviews will take place mid-December for a January 2026 start *

Benefits

Davies are committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).

• Join us and enjoy our ever-evolving benefits, including but not limited to:
• Reward platform – discounts for over 800 retailers
• 25 days holiday (rising with service)
• Well-being centre
• Recognition programme
• Paid fertility appointments
• Fostering friendly employer
• Pension - matched contribution at 5%
• Life Assurance (4 x basic salary)
• Development, training, and professional qualification