Analyst, Procurement Consultancy Services

European Bank for Reconstruction and Development; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading international financial institution in the City of London is seeking an Analyst for Procurement Consultancy Services. This role involves supporting procurement projects, advising on procurement exercises, and drafting contracts. Candidates should possess a Bachelor's degree and a strong understanding of procurement policies. The position offers an engaging work environment that values diversity and inclusion, along with opportunities for personal and professional growth.

Qualifications

• Working knowledge of EBRD and/or other MDBs’ procurement policies.
• Proven numeric ability with a capacity for accuracy.
• Ability to manage confidential and sensitive issues.

Responsibilities

• Provide operational support for procurement projects.
• Act as advisor on competitive procurement exercises.
• Draft consultancy contracts and resolve issues.

Skills

Knowledge of procurement policies

Commercial contracts understanding

Organizational skills

Numeric accuracy

Results orientation

Communication skills

Interpersonal skills

Teamwork

Education

Bachelor's degree or equivalent experience

Job description

Purpose of Job

The Analyst, Procurement Consultancy Services is responsible for the implementation of procurement activities. The Analyst will contribute to the development and implementation of procurement processes that generate cost and operationally effective contracts for the consultancy services required by the Client Departments. The role engages with Banking departments under the guidance of Procurement Operations and Delivery Department (PODD) management, as a valuable member of project teams consisting of other specialist functions to deliver best practice procurement.

Background

PODD provides the Bank's staff with services in all areas of the Bank, HQ and ROs related to procurement for the daily operation of the Bank as well as the consultancy services required to provide critical expertise in delivering the Bank’s mandate. PODD is required to ensure the continuing optimal efficiency, cost effectiveness and timely completion of procurement processes to support the Bank in the most efficient use of available funding and high-quality delivery of its mandate. Protecting the Bank’s reputation as counterparty, PODD must deliver while meeting the requirements of transparency, fairness and accountability in the entire procurement and contract implementation processes. PODD adds value through appropriate, timely and effective procurement and through active contract / supplier management and an ongoing assessment of value for money, working closely with internal clients to deliver a continuous improvement approach to procurement and supplier management activities, and maintain up-to-date market knowledge to respond to both new requirements and to identify opportunities for enhanced value for money. PODD works with Procurement Policy & Advisory Department (PPAD) to ensure a common approach is taken by the Bank to procurement undertaken by the Bank’s clients and for the Bank’s own requirements.

Facts / Scale

The average estimated value of the Bank’s procurement managed by PODD is approximately £260 million through approximately 3,400 contracts. Of this £230 million and over 1,800 contracts are managed directly by the PODD, with the remainder delegated to agreed business units.

The average estimated value of the Bank’s procurement managed by PODD Consultancy Services is approximately £125 million through approximately 2,500 contracts.

• No Direct Reports
• No Budgetary Responsibility

Accountabilities & Responsibilities

• Provide operational support to a schedule of procurement projects that represent best practice procurement, respond to operational needs, and comply with the Bank’s Corporate Procurement Policy, Directive and Procedures.
• Act as main advisor on competitive procurement exercises including Frameworks under supervision of senior members of PODD.
• Draft, using pre-established templates, consultancy contracts, extensions and amendments; and resolve pre‑ and post‑contracting issues arising from project implementation.
• Prepare call‑off notices following competitive procurement and directly awarded contracts exempt from competitive selections (exception under applicable Policy, Directive, and Procedures).
• Review changes to standard contract terms and conditions proposed by consultants to facilitate contract signing and decision making by PODD Management.
• Conduct pre‑procurement analysis to identify and signal procurement benefits to the key stakeholders on a project basis.
• Maintain effective and professional working relationships with internal stakeholders and where relevant participate in project teams established to manage specific procurement projects.
• Contribute to contractual negotiations and communication with Suppliers. Contribute to the development of enhancements to PODD processes and strategies in support of the growth and continuous improvement of the PODD.
• Runs desktop research for supply market analysis and independently analyses supply market data in historical RFX/Contract records to achieve category insights and make recommendations in relation to specific procurement projects.
• Participate in continuous improvement initiatives under the guidance of PODD Management.
• Assist in the drafting of operational guidelines, tools and training materials for user departments in relation to Bank policy, processes, procedures and systems advocating compliant solutions and best practice across the organization.

Knowledge, Skills, Experience & Qualifications

• Working knowledge of EBRD and/or other MDBs’ procurement policies, rules and procedures for the selection of consultants and ability to understand and interpret such documentation.
• Knowledge of principles and practices of commercial contracts.
• Bachelor’s degree or equivalent experience in the areas of expertise.
• Skilled in organising, scheduling, planning and coordinating own work with a degree of initiative and judgement, reliability, resourcefulness, and flexibility to perform a variety of tasks and set priorities, with a good sense of time management and the ability to re‑organise workload when faced with changing priorities.
• Numeric and Concern for Accuracy – proven numeric ability with the capacity to ensure a high degree of accuracy and quality in work delivered is essential.
• Results Orientation – self‑motivated individual able to set goals and priorities.
• Communication Skills – ability to communicate at all levels, both in written and verbal formats. Proven report writing and drafting skills as well as a pleasant and efficient telephone manner; can present information to stakeholders, with guidance from PODD Management.
• Interpersonal Skills – able to understand, respect and respond appropriately, using tact, patience and diplomacy, to the behaviour, concerns and motives of counterparts (internal client and external suppliers).
• Ability to handle confidential and sensitive issues with discretion and instil trust in counterparts.
• Team Player – committed to supporting the achievements of PODD’s mission and objectives and the willingness to put the goal of the Department before personal goals, and build effective, cooperative relationships with immediate team members to foster an efficient approach based on mutual knowledge sharing.
• Acting with fiduciary responsibility and integrity.

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
• A working culture that embraces inclusion and celebrates diversity;
• An environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).