Airport Co-ordinator & Administrative Support, Whitgift Summer School

Whitgift; Croydon; On-site; GBP 60,000 - 80,000; Full time

Job summary

An independent school in Croydon is seeking an Airport Co-ordinator to manage airport transfers for students during the Summer School. The role includes liaising with parents, providing administrative support, and ensuring smooth operations. The ideal candidate is highly motivated, has excellent interpersonal skills, and is proficient in Microsoft Office. This position requires the right to work in the UK and a commitment to safeguarding young people. Apply by 7 January 2026.

Qualifications

• Ability to work efficiently and calmly under pressure.
• Friendly, cooperative, and flexible approach.
• Excellent command of English; high attention to detail.
• Right to work in the UK for the duration of the contract.

Responsibilities

• Coordinate the airport transfer process for students.
• Maintain contact with parents and agents.
• Provide administrative assistance across the Summer School.
• Manage student feedback and reporting process.

Skills

Highly motivated with initiative

Inter-personal and logistical skills

First-rate written skills

Strong IT proficiency, particularly with Microsoft Office

Job description

Overview

Whitgift is a leading independent day and boarding school for boys with approximately 1500 pupils including over 100 boarding pupils and flexi boarding pupils. It is set in an attractive 48-acre parkland site in South Croydon with excellent links to London, Surrey and the south coast.

During the summer holidays Whitgift runs its own summer school for international students utilising all its facilities and modern boarding house. Whitgift Summer School offers English language and academic courses along with activities designed to appeal to girls and boys aged 11-17 from around the world.

We are seeking to appoint an Airport Co-ordinator who will work closely with the Marketing Executive, Course Director and year-round International Education Administrators. The Airport Co-ordinator will be responsible for co-ordinating the airport transfers for arriving and departing students and will provide administrative assistance across all areas in the run up to and during the Summer School. This is a 6-day-a-week role; however in the initial period before the Summer School starts the Airport Co-ordinator will work 3 days per week.

Responsibilities

• Coordinate the airport transfer process for arriving and departing students, liaising with drivers and staff to ensure pick-ups and drop-offs run smoothly.
• Maintain regular contact with parents and agents, answering queries and coordinating the pre-arrival process (e.g., flight arrivals/departures, pre-course testing).
• Provide administrative assistance across the Summer School in the run-up to and during the programme; assist key staff as necessary (Director of Studies, Welfare Manager, Activity Manager).
• Proactively assist the admin team with other daily tasks as required.
• Manage the student feedback and report process on a weekly basis and report back to the department managers.

Qualifications and Skills

• Highly motivated with initiative; able to work efficiently and calmly under pressure.
• Inter-personal and logistical skills of a high order; friendly and cooperative with a flexible approach.
• First-rate written skills and excellent command of the English language; high attention to detail.
• Strong IT proficiency, particularly with Microsoft Office.
• Applicants must be able to present evidence of their right to work in the UK for the duration of the contract.

Safeguarding and Compliance

Whitgift School (part of the John Whitgift Foundation) is committed to safeguarding and promoting the welfare of young people. All roles involve contact with children and are classed as regulated activity. Applicants must be willing to undergo child protection screening including checks with past employers, the Disclosure & Barring Service, and online media checks (including personal, professional and other online activities).

All staff must be committed to providing a safe environment for children and supporting the school’s safeguarding ethos.

The post is exempt from the Rehabilitation of Offenders Act 1974. Applicants are required to declare all convictions and cautions, even those that are spent, unless they are protected under the DBS filtering rules.

Application Process

For more information and an online application form please visit the advert on the Schools vacancy page. Details about the role and required skills are available by selecting the Documents button at the top right of the advertisement. Click the Apply button to access the online application form.

For any queries, please telephone the Summer School or email. Candidates are encouraged to apply as soon as possible as applications are reviewed daily; interviews may occur at any time and vacancies may close earlier than the stated deadline if sufficient applications are received.

Closing Date

Closing date: 7 January 2026