Admissions And Administrative Officer – Outstanding School - Guildford

Marchant Recruitment; Guildford; On-site; GBP 22,000 - 26,000; Full time

Job summary

Guildford Secondary School in Guildford is seeking an experienced Admissions and Administrative Officer to manage pupil admissions and provide general office support. You will coordinate applications, maintain records and act as a key contact for families, schools and the local authority.

The role requires strong IT skills, excellent communication and meticulous organisation to ensure smooth admissions processes and effective school administration.

Qualifications

• Previous administrative experience, preferably within a secondary school or educational setting.
• Experience of school admissions, pupil data management or general school office administration.
• Strong IT skills, including confidence using Microsoft Office, spreadsheets and databases.
• Excellent written and verbal communication skills.
• Outstanding organisational skills and meticulous attention to detail.
• The ability to prioritise tasks, meet deadlines and work effectively in a busy environment.
• A professional, friendly and customer-focused approach when dealing with pupils, parents and colleagues.
• The ability to handle confidential and sensitive information with discretion.

Responsibilities

• Managing pupil admissions, applications, transfers and in-year admissions.
• Maintaining accurate pupil records and ensuring admissions databases are regularly updated.
• Acting as a key point of contact for parents, carers, prospective families, primary schools and the local authority.
• Processing admissions applications, forms and supporting documentation accurately and within required deadlines.
• Coordinating open evenings, school tours and transition events for prospective pupils and their families.
• Responding to admissions enquiries professionally and providing clear, helpful information throughout the process.
• Ensuring all admissions procedures are followed and pupil information is handled confidentially.
• Supporting the wider school administration team with general office duties as required.

Skills

Administrative experience

School admissions

IT skills (Microsoft Office)

Written and verbal communication

Organisational skills

Task prioritisation

Customer-focused approach

Discretion with sensitive information

Tools

Microsoft Office

Job description

Location: Guildford

Start Date: ASAP

We are working with a well-established and highly regarded secondary school in Guildford that is seeking to appoint a professional, organised and personable Admissions and Administrative Officer to join its busy school office as soon as possible.

This is an excellent opportunity for an experienced administrator to join a supportive school environment and play a key role in ensuring the smooth and efficient management of pupil admissions. The successful candidate will be a confident communicator with exceptional attention to detail, a proactive approach and the ability to provide an excellent service to prospective families, parents and colleagues.

The Role

As Admissions and Administrative Officer, you will oversee the day-to-day administration of the school's admissions process while providing wider administrative support to ensure the effective running of the school office.

Key responsibilities will include:

• Managing pupil admissions, applications, transfers and in-year admissions.


• Maintaining accurate pupil records and ensuring admissions databases are regularly updated.


• Acting as a key point of contact for parents, carers, prospective families, primary schools and the local authority.


• Processing admissions applications, forms and supporting documentation accurately and within required deadlines.


• Coordinating open evenings, school tours and transition events for prospective pupils and their families.


• Responding to admissions enquiries professionally and providing clear, helpful information throughout the process.


• Ensuring all admissions procedures are followed and pupil information is handled confidentially.


• Supporting the wider school administration team with general office duties as required.

The Ideal Candidate

We are looking for a reliable, approachable and highly organised individual who can manage a varied workload while maintaining excellent standards of accuracy and professionalism.

The successful candidate will ideally possess:

• Previous administrative experience, preferably within a secondary school or educational setting.


• Experience of school admissions, pupil data management or general school office administration.


• Strong IT skills, including confidence using Microsoft Office, spreadsheets and databases.


• Excellent written and verbal communication skills.


• Outstanding organisational skills and meticulous attention to detail.


• The ability to prioritise tasks, meet deadlines and work effectively in a busy environment.


• A professional, friendly and customer-focused approach when dealing with pupils, parents and colleagues.


• The ability to handle confidential and sensitive information with discretion.

Why Apply?

• Join a welcoming and supportive secondary school with a professional administrative team.


• Take on a varied role with responsibility for a key area of school operations.


• Make a meaningful contribution to the experience of prospective pupils and their families.


• Develop your experience within a busy and rewarding educational environment.


• Work alongside colleagues committed to maintaining high standards across the school.