Admission and Transitions Assistant

Allscreens Nationwide Ltd; Dorking; On-site; GBP 19,000 - 23,000; Full time

Job summary

Leith Hill School seeks an administrative support role within the Admissions and Transition team. This full-time, 52-week fixed-term position handles calls, emails, coordinates events and prepares pupil packs, with hybrid options during school closures.

Based in school, you will maintain data in the school MIS, support EHCP processes with local authorities, and ensure GDPR-compliant records while providing general admin support to the department.

Responsibilities

• Admissions process
• Provide support to the Head of Admissions and wider Admissions and Transition team in relation to the admissions process.
• Helping to co-ordinate open events, induction mornings, taster days, transition events and assisting at the events as required
• Preparing and facilitating baseline assessment and distributing information to relevant staff members
• Arranging assessment calls with schools, parents, therapists and other professionals
• Monitoring queries from overseas applicants and maintaining notes of any visa requirements
• Preparing information packs for new starters and their parents
• Ensure the admissions inbox is organised and emails are transferred to the appropriate member of the admissions team.
• Be a point of contact for prospective parents in relation to admissions and transition queries.
• Coordinate and help to lead school tours for prospective pupils and professionals.
• Maintain accurate data collection and monitoring for admissions and transition processes.
• Ensure accurate admissions information is collated and kept up to date on the school MIS
• Provide general administrative support to the department
• Liaise with the local authority within statutory time frames in relation to EHCP consultations
• Transitional process
• Arrange transition meetings with parents
• Maintain accurate and confidential records related to admissions and transitions, ensuring compliance with GDPR and school policies.
• Be responsible for ensuring uniform is arranged for new pupils and ensure there is uniform stock on site.
• Ensure a smooth transfer of documents from the previous school to Leith Hill School

Skills

School MIS

Tools

School MIS

Job description

JOB PURPOSE

To support the Admissions and Transition team with administration support, answering phone calls, helping to coordinate events, preparing new pupil packs and responding to emails.This role is school based, full time/52 weeks, for a fixed term period of 12 months with the potential to become permanent. The post holder should expect to be based in school. Hybrid working may be possible during the school closure periods with the agreement of the Head of Admissions and Interventions.

DUTIES & RESPONSIBILITIES

• Admissions process
• Provide support to the Head of Admissions and wider Admissions and Transition team in relation to the admissions process.
• Helping to co-ordinate open events, induction mornings, taster days, transition events and assisting at the events as required
• Preparing and facilitating baseline assessment and distributing information to relevant staff members
• Arranging assessment calls with schools, parents, therapists and other professionals
• Monitoring queries from overseas applicants and maintaining notes of any visa requirements
• Preparing information packs for new starters and their parents
• Ensure the admissions inbox is organised and emails are transferred to the appropriate member of the admissions team.
• Be a point of contact for prospective parents in relation to admissions and transition queries.
• Coordinate and help to lead school tours for prospective pupils and professionals.
• Maintain accurate data collection and monitoring for admissions and transition processes.
• Ensure accurate admissions information is collated and kept up to date on the school MIS
• Provide general administrative support to the department
• Liaise with the local authority within statutory time frames in relation to EHCP consultations
• Transitional process
• Arrange transition meetings with parents
• Maintain accurate and confidential records related to admissions and transitions, ensuring compliance with GDPR and school policies.
• Be responsible for ensuring uniform is arranged for new pupils and ensure there is uniform stock on site.
• Ensure a smooth transfer of documents from the previous school to Leith Hill School