Administrator (Year Team) at Swanshurst School

Swanshurst School; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

CPD opportunities

Supportive workplace environment

Job summary

Swanshurst School in Birmingham is seeking an Administrator to support Year Teams within the pastoral admin structure. You will have strong IT skills, especially Excel and Microsoft Office, and may gain experience with SIMS during training.

The role involves coordinating attendance data, communications with parents, and supporting colleagues to deliver high-quality pastoral care for students. A flexible, well-organised approach is essential.

Qualifications

• Very good IT skills, especially Excel and other Microsoft Office packages.
• Appreciation of school management software e.g. SIMS would be desirable but not essential.
• Training will be provided.

Responsibilities

• Administration of daily and periodic processes: attendance, punctuality, persistent absenteeism, pupil roll, admissions, reporting, parental communication, reports and raising achievement.
• Administrative oversight of escalation procedures such as SPOTLIGHT, fixed penalty notices for term-time holidays, referrals to local authority intervention teams.
• Producing data reports for the Head of Year.
• Accurate documentation and record keeping including minute-taking in parental meetings.
• Accurate pupil filing system management.
• Management of Year Team's diary.
• Compiling and preparing referral evidence to support leaders with external agencies.

Skills

Excel

MS Office

SIMS experience

Tools

SIMS

Job description

About this Role

Swanshurst is a large, outstanding schoolfor girls aged 11-19 years. We offer excellent support and CPD for staff at allstages of their career. Ofsted (May 2024) described our school to be "anexceptional place for pupils to learn". They described the curriculum as"exemplary" and one which "explodes into life in the classroom".In relation to staff wellbeing, they noted that "The school is conscious ofstaff workload and well-being and is committed to achieving excellence in asustainable way". We are exceptionally proud to have been judged 'Outstanding'in two consecutive inspections. Ofsted(2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted reportcan be found here.

The school is part ofthe newly formed West Midlands Academy Trust (WMAT) which opened in January2025. As one of the three founding members, the school has been integralto forming the Trust's mission:

• Relentless focus upon delivering an excellent Quality of Education, resulting in strong progressand attainment for all groups of pupils.
• Emphasis uponpersonal development and well-being for staff and pupils.

Why Join Us?

• Be part of a school that is committed to excellence and innovation.
• Work in a supportive and inclusive environment that values diversity and promotes equality.
• Benefit from opportunities for professional development and career progression.
• Join our school as we embark on an exciting journey with our newly formed Multi Academy Trust - West Midlands Academy Trust.

We arelooking to appoint an Administrator to work within the Year Teams as part ofthe school's pastoral admin structure.

Thesuccessful person will have very good IT skills particularly in Excel and otherMicrosoft Office packages. An appreciation of school management software e.g.SIMS, would be desirable but not essential, training will be given.

This isan exciting opportunity to develop a broad range of knowledge and skills, andto provide support to a Year Team as they carry out their complex and demandingrole.

Theposition requires strong communication skills, a flexible approach, high levelsof personal organisation and independent prioritisation of work. The successfulcandidate will be the holistic administrative support for a pastoral Year Team- supporting them to have outstanding impact. The role will include:

• administrationofdaily and other periodic processes connected to attendance, punctuality,persistent absenteeism, pupil roll, admissions, reporting, parentalcommunication, reports and raising achievement
• administrativeoversight of legal escalation procedures such as SPOTLIGHT, fixed penaltynotices for holidays during term time and referrals to local authorityintervention teams
• producing datareports for the Head of Year
• accuratedocumentation and record keeping including minute taking in parental meetings
• accurate pupilfiling system management
• management of theYear Team's diary
• compiling andpreparing referral evidence to support leaders to work with external agencies

Thesuccessful candidate will support a Year Team in their direct work with pupilsand families and the life changing opportunities effective pastoral caresupports.

Extensivetraining, line management and mentoring will be provided.

WMAT is committed to safeguarding and promotingthe welfare of children and young people and expects all employees andvolunteers to share this commitment. This post is exempt from theRehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order1975, 2013 and 2020 which means that when applying for certain jobs andactivities certain spent convictions and cautions are 'protected' so they donot need to be disclosed to employers, and if they are disclosed, employerscannot take them into account.

Safeguarding is our top priority. We encourage all applicants to review ourSafeguarding and Child Protection Policy which outlines our commitment to thesafety and wellbeing of students.

The successful applicant will be subject to allnecessary pre-employment checks including enhanced DBS, Prohibition Check,qualifications (where applicable), medical fitness, identify and right to work.

This post is covered by Part 7 of the ImmigrationAct (2016). Therefore, the ability tospeak fluent and spoken English is an essential requirement for this role.

To complywith KeepingChildren Safe in Education, we will seek and scrutinisereferences prior to interviews. Referees will be contacted to provide furtherclarification if needed. All information provided by referees will be comparedfor consistency against the information disclosed in your application form, andyou will be asked about any discrepancies at interview.

Short listedcandidates - an online search will also be carried out as part of due diligenceon all short-listed candidates.