Administrator / Receptionist

JobStart Scheme; Antrim; On-site; GBP 40,000 - 60,000; Part time

Job summary

A staffing agency in Northern Ireland is seeking a highly organized Office Administrator to support their recruitment team. Daily tasks include scheduling interviews, managing candidate correspondence, and maintaining databases. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. This position offers up to 25 hours per week with a flexible schedule.

Qualifications

• Ability to handle sensitive information with confidentiality.
• Proven multitasking skills in an office environment.

Responsibilities

• Provide administrative support to the recruitment team.
• Maintain and update candidate databases.
• Prepare documentation such as offer letters and contracts.
• Coordinate office operations including supplies management.
• Act as a point of contact for clients and candidates.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office

Attention to detail

Tools

Applicant tracking systems (ATS)

Job description

THE EMPLOYER IS: BLUESTONES STAFFING NIWe are seeking a highly organized and proactive Office Administrator to support our recruitment team. This role is key to ensuring the smooth day-to-day operations of the office while assisting recruiters with administrative and coordination tasks.

Responsibilities

• Provide administrative support to the recruitment team, including scheduling interviews and managing candidate correspondence.
• Maintain and update candidate databases and job postings.
• Prepare documentation such as offer letters, contracts, and onboarding materials.
• Coordinate office operations, including supplies, filing systems, and general correspondence.
• Assist with report generation and recruitment metrics tracking.
• Act as a point of contact for clients, candidates, and visitors.
• Support HR and management with ad-hoc administrative tasks as needed.

Skills and Qualifications

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with applicant tracking systems (ATS) preferred.
• Ability to handle sensitive information with confidentiality.

Further Information

The Employer is: BLUESTONES STAFFING NIJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1741421 Job Sector Secretarial and Administration Area Co Antrim Location Antrim Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 27/10/2025 Closing date 05/12/2025 Worktime 9am to 5pm, Thursday/Friday.

Area: Derry or Londonderry
Closing date: 06 Nov 2025

Area: All of Northern Ireland
Closing date: 07 Nov 2025