Administrator - Personnel Office

Mitie; England; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading service provider is seeking an Administrator for the Personnel Office at HMS Raleigh. This role includes providing essential administration services to Armed Forces personnel, specifically focusing on personnel management and compliance with regulations. The successful candidate will possess strong organisational and communication skills. Experience in administration and knowledge of MOD personnel applications is desirable. The position operates within a 37.5 hour work week, Monday to Friday.

Qualifications

• Well-organised and precise individual with a high degree of integrity.
• Proven track record in quality administration and customer-facing experience.
• Ability to develop close working relationships.

Responsibilities

• Provide focal point for personnel administration.
• Arrange travel using an online booking system.
• Maintain personnel-related data and budgetary information.

Skills

Administration experience

Good organisational skills

Credible communication skills

Proactive and persuasive

IT literate (MS Office)

Education

Good standard of education

Tools

MOD personnel administration applications

MS Office applications

Job description

Overview

Administrator - Personnel Office. An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.

Position Overview

Based in the Personnel Office HMS Raleigh, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy) and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided, where appropriate.

Main Responsibilities

• Provide a dedicated day-to-day focal point for the personnel administration, including a direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators and travellers.
• Collate and maintaining budgetary-related information.
• Maintain and protect personnel-related data.
• Data input, updating the joint-Service administration system.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

What we are looking for

The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadline.
• Good standard of education.

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only.

Required to wear approved company work wear.