Administrator - PA

Brook Street; Belfast; On-site; GBP 20,000 - 30,000; Full time

Job summary

A legal practice in East Belfast is seeking a professional Legal Secretary or an experienced Administrator/PA to provide vital support to solicitors and ensure smooth operations. The role involves transcribing legal documents, managing correspondence, and assisting with client queries. Strong attention to detail and excellent communication skills are essential. This position is fully office-based.

Qualifications

• Previous experience as a Legal Secretary is ideal.
• Strong Administrators and PAs are also welcome.
• Ability to handle sensitive information with discretion.

Responsibilities

• Transcribe legal dictation and audio typing accurately.
• Prepare and manage legal correspondence and documents.
• Provide comprehensive admin support including diary management.

Skills

Attention to detail

Excellent communication skills

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Our client, a well‑established legal practice in East Belfast, is seeking a professional and highly organised Legal Secretary or an experienced Administrator/PA interested in developing their career within a legal environment. This is a fully office–based role, providing vital support to solicitors and ensuring the smooth day‑to‑day running of the practice.

Key Responsibilities

• Transcribing legal dictation and audio typing with accuracy and attention to detail
• Preparing, formatting, and managing legal correspondence and documents
• Applying for property certificates and conducting property searches
• Using the Landweb portal and SDLT systems
• Providing comprehensive administrative support to solicitors, including diary and case management
• Maintaining organised electronic and paper filing systems
• Assisting with client queries and providing excellent client care
• Using IT systems to update databases and maintain accurate records
• Confident use of Microsoft Word, Excel, and Outlook

Criteria

• Previous experience as a Legal Secretary is ideal, but we also welcome strong Administrators and PAs with excellent organisational skills and a willingness to learn
• Strong attention to detail and the ability to handle sensitive information
• Excellent communication skills and a proactive, professional approach
• Ability to work efficiently in a busy office environment

Please send CV via the apply link.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.