Administrator - Nutrition & Dietetic Service | Cambridgeshire and Peterborough NHS Foundation Trust

Cambridgeshire and Peterborough NHS Foundation Trust; Cambridgeshire and Peterborough; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare provider in the UK is seeking an enthusiastic administrator to join their Nutrition & Dietetic Team. This role involves providing essential administrative support across a countywide service while liaising with both clinicians and service users to foster an effective, efficient working environment. Preferred candidates will exhibit outstanding communication, organizational, and customer service skills, contributing to a dynamic team focused on delivering high-quality care.

Qualifications

• Enthusiastic and motivated to support a nutrition and dietetic team.
• Able to work independently and manage strict deadlines.
• Experience in a similar administrative role is advantageous.

Responsibilities

• Provide efficient and effective administrative support.
• Liaise with external referrers and team members.
• Manage all calls and maintain professional communication.
• Record information accurately in chosen software.
• Attend and book team meetings and transcribe minutes.

Skills

Excellent communication skills

Organisational skills

Customer service skills

Job description

22.5 hours per week.

We are looking to recruit an enthusiastic and motivated administrator to work alongside the Nutrition & Dietetic Team, providing administration support to a countywide service, liaising with clinicians and service users to ensure an effective, efficient and streamlined service.

We can accommodate the successful candidate to be based in an open plan office in Peterborough. If you enjoy variety in your work and wish to be a part of a friendly and dynamic team, then we would love to hear from you.

The post holder will have excellent communication, organisational & customer service skills.

Within OPAC we have 4 Integrated Care Admin Hubs based in Cambourne, Huntingdon, Peterborough and Fenland providing administrative support for Neighbourhood Teams, Specialist Services and Mental Health Teams. The main principle of the Admin Hubs is to ensure the provision of a professional and competent service, as well as excellent training and development opportunities for admin staff.

Please note for this role you will be required to travel independently around the county meeting strict time deadlines.

Responsibilities

• The Administrator provides an administration service which is open 08:00‑17:00, 5 days per week. The post holder may be required to work a shift pattern in line with the OPAC opening hours.
• The post holder will be responsible for providing efficient, effective and timely administrative support for the Nutrition & Dietetic Specialist Service. Such support will include liaison with external referrers, Trust staff and team and Admin Hub colleagues to ensure effective communication and administrative systems are maintained for the receipt and onward delivery of all referrals for all Divisions.
• The Admin Hub is the first point of contact for referrers and excellent communication and customer service skills are required.
• Word processing of all forms of correspondence, reports and summaries that are required by the team.
• Answer all telephone calls within the defined timeframe.
• Use effective telephone techniques to communicate with healthcare professionals, patients and other agencies in a quick and efficient manner.
• Record information in the chosen software timely and accurately.
• Manage all calls in a controlled and professional manner.
• Deal with difficult callers in a calm and professional manner.
• Ensure that any data taken or shared as part of a phone call or transferred electronically is in accordance with the Trust Information Governance and Information Security policies.
• Attend and book rooms for team meetings, take, transcribe and distribute minutes as and when required.
• Input and update service user information and activity on computerised information systems, creating service user notes where necessary and according to policy.
• Ensure electronic records are kept up to date at all times and that notes are tracked and received in a timely manner in accordance with Trust procedures.
• Provide a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.
• Undertake training of new staff as directed by the Line Manager and/or other Managers.
• Provide cover as directed by the Line Manager for other team members in their absence and assist with their workloads as necessary, undertaking other duties as may be reasonably required commensurate with the grade of the post. This may involve commuting to another location.
• Register referrals and maintain administrative records resulting from clinics, including appointment bookings and cancellations.
• Provide operational support for clinical letters and correspondence using necessary computerised systems.
• Maintain stationery and stock levels.
• Book interpreters for service users.

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care settings but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under‑represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.

Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.

Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

For further information on CPFT, please visit our website at www.cpft.nhs.uk.

This advert closes on Monday 15 Dec 2025.