Administrator - HR

Search; Scotland; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment consultancy is seeking an Administrator for their HR team in Kirkcaldy. The role involves providing comprehensive administration support, handling HR queries, and maintaining staff records. Ideal candidates have previous HR experience and solid IT skills. The position is full-time with hybrid working available, offering up to £14.00 per hour plus holiday pay.

Benefits

Holiday pay

Hybrid working model

Qualifications

• Previous experience within an HR, Recruitment, or L&D Administration role is essential.
• Candidates with CIPD or other HR qualifications are preferred.
• Excellent interpersonal skills are required.

Responsibilities

• First point of contact for HR and Payroll queries.
• Preparing HR correspondence and documents.
• Updating staff details throughout the employee life-cycle.

Skills

Experience in HR administration

Excellent communication skills

Excellent organization skills

Solid IT skills

Education

CIPD or HR qualifications

Tools

MS Office Suite

Job description

Administrator - HR

Based in Kirkcaldy hybrid working available (Monday & Wednesday in-office days)

Full Time hours Monday to Friday 36 hours per week

Temp role for a minimum of 3 months likely to go longer & may become permanent

Pay rate up to 14.00 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial 12 week contract which is very likely to be extended & may become permanent.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business

Duties involved in this role will include:

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing HR correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee life-cycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

In order to be considered for this role your skills and experience should include:

• Previous experience within an HR, Recruitment or L&D Administration role - this experience is ESSENTIAL
• Candidates who have studied or are studying for CIPD or other HR qualifications would be preferred, although this is not essential
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS Office suite (particularly Excel) - HR systems experience would be advantageous

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age