Administrator/Document Controller

Rullion Managed Services; North East; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading managed services provider is seeking an Administrator/Document Controller in Newcastle Upon Tyne. The role involves managing supplier documentation, facilitating approvals, and ensuring compliance with project requirements. The ideal candidate will have strong organizational skills, experience in document control, and be proficient with document management systems. This position offers a hybrid model and a pay rate of £20 per hour, negotiable based on experience. Apply today to join this dynamic team.

Qualifications

• Experience working with project teams and suppliers is advantageous.
• Knowledge of material certification and project documentation processes is desirable.
• Familiarity with document management systems and QA checks is preferred.

Responsibilities

• Ensure efficient management and processing of supplier documentation.
• Facilitate timely circulation of documents to internal stakeholders.
• Act as a key link between suppliers and project teams.

Skills

Strong organisational and record-keeping skills

Excellent communication and stakeholder management

Proficient in Microsoft Office

Understanding of ISO Management Systems

Proactive approach to process improvements

Education

Previous experience in administration or document control

Tools

SharePoint

EDMS

SAP

Job description

Rullion is looking to recruit for the following role for one of our global leading Energy clients within their Gas Services Procurement Division

• Administrator/Document Controller
• ASAP Start
• 6 months initially
• Inside IR35
• 20 Per hour (Negotiable depending on experience)
• Hybrid Model
• Newcastle Upon Tyne

Job Role

Ensure efficient management and processing of supplier documentation, including material certificates, document packs, MITPs, weld maps, and related records.

Facilitate timely circulation of documents to internal stakeholders and expedite approvals to support project delivery.

Act as a key link between suppliers and the SCM & project teams, contributing to continuous improvement of documentation workflows and compliance standards.

Key Responsibilities

• File and maintain material certificates, document packs, MITPs, weld maps, and associated documentation.
• Circulate supplier documentation to internal stakeholders for review and approval.
• Track and expedite the full process of supplier documentation through to final approval.
• Coordinate with the projects team to ensure timely documentation flow and compliance with project requirements.
• Maintain accurate records and logs of documentation status and approvals.
• Utilize document management systems (e.g., SharePoint, EDMS) to manage workflows and approvals.
• Support continuous improvement initiatives for documentation processes and systems.
• Communicate proactively with suppliers and internal teams to resolve documentation issues quickly.

Skills & Competencies

• Strong organisational and record-keeping skills.
• Excellent communication, collaboration, and stakeholder management abilities.
• Proficient in Microsoft Office and document management systems (SharePoint, EDMS).
• Attention to detail and ability to manage multiple priorities under pressure.
• Understanding of ISO Management Systems and quality assurance processes.
• Proactive approach with initiative to improve processes and support project success.

Education & Experience

• Previous experience in administration or document control roles.
• Knowledge of material certification and project documentation processes desirable.
• Experience working with project teams and suppliers advantageous.
• Familiarity with document management systems and QA checks preferred.
• Competent in IT packages such as Microsoft
• SAP Experience desireable but not essential
• Great communicator and good stakeholder communication / mangement skills
• Can work to own initiaitve

If available please submit CV and a member of the team will be in touch

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.