ADMINISTRATOR / BOOKKEEPER (HARTWELL LODGE – FAREHAM)

Buckland Care; Fareham; On-site; GBP 60,000 - 80,000; Part time

Job summary

A local care provider in Fareham seeks a highly organised administrator with bookkeeping experience. The candidate must possess strong communication skills and proficiency in Microsoft Excel and Word. Responsibilities include payroll management, recruitment tasks, and maintaining files. The position offers a salary ranging from £14.00 to £14.50 per hour, with immediate availability preferred.

Qualifications

• Strong communication skills and a warm personality are essential.
• Previous experience of office administration work and invoicing required.
• Knowledge of Adult Social Care funding systems is preferable.

Responsibilities

• Consolidate payroll data to submit to external payroll provider.
• Send offer letters and contracts to new recruits.
• Maintain staff and resident files.

Skills

Organisational skills

Communication skills

Bookkeeping experience

Experience with Microsoft Excel

Experience with Microsoft Word

Tools

Xero software

Job description

Hartwell Lodge Residential Home in Fareham is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team. Applicants must have strong communication skills and a warm & friendly personality as the successful applicant will be answering phones and dealing with visitors to the care home. Due to short timescales of this appointment, ideally we are looking for someone immediately available and already based on the Island. Salary negotiable for the right candidate.

Summary Of The Role

This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month‑end and as required. The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this. The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.

Responsibilities

• Consolidating payroll data to submit to external payroll provider
• Recruitment, sending offer letters, medical questionnaires, new start forms & contracts
• New employee vetting, which includes DBS check and sending out requests for references
• Maintaining the staff files
• Updating the training matrix
• Maintaining the resident files
• Ordering supplies and arranging contractors
• Checking we have received the goods we are being invoiced for
• Sending out resident invoices and allocating payments from residents and the local authority
• Reporting weekly and monthly to Head Office

Salary: From £14.00 – £14.50 per hour