Administrator | Aldershot (6 Months FTC)

Vivo Defence; Aldershot; On-site; GBP 25,000 - 27,000; Full time

Job summary

A defence service provider in Aldershot is seeking an entry-level Administration Assistant for a fixed-term role. You will manage spreadsheets and workflows within MAXIMO while supporting a small team. Candidates should have attention to detail, and experience with Microsoft Excel and ideally MAXIMO. A valid UK driving license is required. This role offers competitive salary and benefits including a contributory pension scheme and generous leave allowances.

Benefits

Up to 6% contributory pension scheme

25 Days annual leave plus bank holidays

Volunteer leave

One paid professional subscription

Life Assurance Policy

Qualifications

• Experience using Microsoft packages, especially Excel.
• No formal qualifications needed, motivation is key.
• Driving license and access to transport are essential.

Responsibilities

• Maintain and update spreadsheets and MAXIMO systems.
• Manage workflows in MAXIMO from issuing to closing.
• Support admin teams and manage BW backlog processes.

Skills

Attention to detail

Ability to work efficiently

Experience with Microsoft packages

Experience in housing/property or billable works

Tools

Microsoft Excel

MAXIMO

Job description

In this fixed-term contract role, you will be part of a small team of two people responsible for maintaining and updating spreadsheets and Maximo systems related to billable works. Your duties include maintaining the tracker of BW orders, liaising with service partners, managing workflows in Maximo from issuing to closing, and managing BW backlog processes from start to finish. Full training will be provided so you can quickly pick up the routine tasks that make up your day. This role will be fast paced and include working to deadlines. You will be comfortable working Monday to Friday from 8:00 AM to 5:00 PM, supporting a team that shares tasks via a shared inbox. You may also be asked to support other admin teams, providing you with valuable exposure across the wider Regional Service Centre.

This is a entry-level administration role suitable for motivated individuals who thrive in an organized and fast-paced environment. While no formal qualifications are necessary, we are looking for candidates with excellent attention to detail and the ability to work efficiently to tight deadlines. Experience in housing, property or billable works is advantageous, as is previous use of MAXIMO or other CAFM systems. It is essential you have experience using Microsoft packages, especially Microsoft Excel. As the site is not accessible by public transport, you will need a full UK drivers license to be eligible for this role, and there is on-site parking provided.

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Fixed Term Contract (6 months) Working Hours: 40 Hours Per week, Monday to Friday (8:00AM to 5:00PM) Salary: £25,000 - £26,250, If you are looking for a role where your contributions matter, your career can grow, and your skills will be valued every day, apply now to join VIVO and help us shape the future of Defence accommodation services. Apply today and become a crucial part of a team that is transforming UK Defence facilities. We offer;

Benefits

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy