Administrator

University Hospitals Sussex NHS Foundation Trust; Worthing; On-site; GBP 28,000 - 31,000; Full time

Job summary

University Hospitals Sussex NHS Foundation Trust is advertising a project support role within the Perinatal programme at Worthing Hospital. The fixed-term post (36 months, secondment for internal staff) is Band 4 and full-time, 37.5 hours per week, with flexible working options.

You will manage information requests, help develop programme plans, organise meetings, maintain SharePoint and governance records, and contribute to data analysis and reporting for maternity improvement.

Qualifications

• NVQ Level 3 or Diploma or equivalent experience demonstrated in a similar post.
• GCSE English and Maths.
• RSA III Typing.

Responsibilities

• Managing and tracking requests for information, evidence and actions, ensuring responsibilities, deadlines and responses are clearly recorded and monitored.
• Supporting the development and maintenance of programme plans, action trackers, risk registers and improvement workstreams.
• Organising meetings, workshops and improvement events, including diary management, agenda preparation and collation of supporting papers.
• Maintaining document libraries, electronic filing systems and SharePoint sites to ensure accurate governance records and evidence of compliance are readily available.
• Preparing reports, presentations and other documentation, and assisting with the collection and analysis of data to support reporting requirements.
• Monitoring progress against delivery plans, escalating risks to deadlines and supporting the timely completion of programme actions.
• Supporting the development of staff and public communications relating to the maternity improvement programme.
• Providing administrative support for procurement and finance processes, including raising purchase orders, processing invoices and maintaining accurate records.
• Working collaboratively with clinical and operational teams to ensure information shared externally is accurate, complete and appropriately governed.

Skills

Excel

Monitoring systems

Data interpretation

Project coordination

Education

NVQ Level 3 or Diploma or equivalent

GCSE English and Maths

RSA III Typing

Tools

SharePoint

MS Office

Job description

View all our vacancies across our hospitals in Sussex. Search, find and apply for a job with us today.

Main area Project support Grade Band 4 Contract Fixed term: 36 months (For internal staff this will be a secondment opportunity) Hours

• Full time
• Flexible working

37.5 hours per week Job ref 279-8209847-AUG26

Employer University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Worthing Salary £28,392 - £31,157 per annum Salary period Yearly Closing 23/08/2026 23:59

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

We value compassion, inclusion and respect as our core values . We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

University Hospitals Sussex is the subject of an important Independent Maternity Review (IMR), commissioned by the Department of Health on behalf of the Secretary of State. This is due to start in October 2026 and is expected to last at least 3 years. The review will examine approximately 1,000 cases of stillbirths, neonatal deaths, maternal deaths, neonatal harm due to severe brain injury and severe maternal harm dating back to at least 2018 to understand what happened, reach conclusions on the care provided, provide answers for families and identify learning for the organisation and wider NHS. The review is, by its’ very nature, extremely sensitive and politically charged. The impact is expected to be significant for the families at the heart of the review, current and past staff and the wider organisation .

Embedded in Perinatal teams, the role will support the Programme team to manage the workload associated with the Sussex review, as well as the recommendations from the IMR at Nottingham and Baroness Amos’s National Maternity and Neonatal Investigation . They will ensure there is a robust approach to tracking, allocating and responding to requests for information and evidence . They will also support routine processes to enable Perinatal teams to make tangible improvements to care for women and babies e.g. organising meetings , collating papers a nd evidence . Diligent attention to detail , s ensitive and empathetic communication with staff and families is essential.

Main duties of the job

Key responsibilities include:

• Managing and tracking requests for information, evidence and actions, ensuring responsibilities, deadlines and responses are clearly recorded and monitored.
• Supporting the development and maintenance of programme plans, action trackers, risk registers and improvement workstreams.
• Organising meetings, workshops and improvement events, including diary management, agenda preparation and collation of supporting papers.
• Maintaining document libraries, electronic filing systems and SharePoint sites to ensure accurate governance records and evidence of compliance are readily available.
• Preparing reports, presentations and other documentation, and assisting with the collection and analysis of data to support reporting requirements.
• Monitoring progress against delivery plans, escalating risks to deadlines and supporting the timely completion of programme actions.
• Supporting the development of staff and public communications relating to the maternity improvement programme.
• Providing administrative support for procurement and finance processes, including raising purchase orders, processing invoices and maintaining accurate records.
• Working collaboratively with clinical and operational teams to ensure information shared externally is accurate, complete and appropriately governed.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Detailed job description and main responsibilities

This vacancy is advertised as a time-limited opportunity is expected to be undertaken on a secondment basis for internal applicants. Before applying, internal colleagues must discuss the opportunity with their current line manager to confirm whether they can be released from their substantive role if successful. Release to undertake a secondment is not automatic and must be agreed between the colleague, their current line manager, and the recruiting line manager.

Please see attached job description for full details.

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

Person specification

Qualifications

• NVQ Level 3 or Diploma or have equivalent experience demonstrated in a similar post.
• GCSE English and Maths
• RSA III Typing

Experience

• Experience of working in the NHS in administration or clerical roles
• Good skills in the use of Excel and developing monitoring systems.
• Experience in delivering service improvement.
• Knowledge of interpreting statical data and report writing
• Knowledge of a range of work procedures and practices in relation to HR
• Knowledge of a full range of administrative systems
• Knowledge of medical terminology
• Experience of working with MDT teams
• Knowledge of UHS NHS Foundation Trust or ESHT Information Technology and Patient Administration systems.
• Familiarity with the common findings from previous maternity and neonatal reviews
• Experience of working within women and or children’s health care services

Equality, Diversity, and Inclusion

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role).

Important information for applicants:

A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [e-mail].

For help with the application process for Non-Nursing vacancies, please email [e-mail].

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Raili Emma Frost Job title Divisional Programme Manager Email address [e-mail] Telephone number 01444 448610 Additional information

Please email if you'd like to arrange a call. I am available Monday - Friday 9-5pm.