Administrator

Career Choices Dewis Gyrfa Ltd; Pont-rhyd-y-groes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A collaborative health & safety firm in the United Kingdom is seeking an experienced administrator to support its Health & Safety team. The ideal candidate will manage documentation, assist in data analysis, and help streamline processes. Strong administrative skills and proficiency in Office 365 are essential. This role offers professional development opportunities and exposure to multi-departmental projects, contributing to continuous improvement in Health & Safety processes.

Benefits

Professional development opportunities

Exposure to multi-department projects

Qualifications

• Strong experience in administration and office support.
• Basic understanding of project delivery and document control.
• Minute-taking experience in internal and external meetings.

Responsibilities

• Assist in preparation and administration of Health & Safety documentation.
• Produce and analyse data trends to inform decision-making.
• Take accurate minutes in internal and external meetings.
• Support induction and onboarding processes.
• Liaise with HR and Training Coordinators to improve processes.
• Manage and file records securely.
• Manage meeting room bookings and logistics.

Skills

Administration and office support

Proficient in Office 365

Excellent communication skills

Organisational skills

Tools

Office 365

Job description

Can you demonstrate experience managing administration for a busy team, including document control, records management, and meeting coordination?

Are you confident in producing accurate minutes and analysing trends from data to support project decision‑making?

Can you see yourself being the go‑to person for keeping a Health & Safety team organised and running smoothly, while gaining exposure to project management processes?

The Opportunity

Are you ready to play a key role in supporting a dynamic Health & Safety team during an exciting period of growth? This role offers the chance to work closely with project teams, HR, and training coordinators to ensure compliance, streamline administration, and contribute to continuous improvement. You’ll be part of a collaborative environment that values integrity, innovation, and delivering results.

Key benefits

Opportunity for professional development, exposure to multi‑departmental projects, and the chance to make a tangible impact on Health & Safety processes.

Responsibilities

• Assist in preparation and administration of Health & Safety documentation and records (training skills matrix, monthly reports, Themis uploads, etc.)
• Produce and analyse data trends to inform decision‑making.
• Take accurate minutes in internal and external meetings.
• Support induction and onboarding processes, acting as first point of contact for queries.
• Liaise with HR and Training Coordinators to continuously improve processes.
• Manage and file records, maintaining security of sensitive documents.
• Manage meeting room bookings and team logistics.
• Undertake any other duties as required to support the Health & Safety team.

Qualifications & experience

• Strong experience in administration and office support.
• Proficient in Office 365.
• Basic understanding of project delivery and document control.
• Excellent communication and organisational skills.

Preferred skills

• Minute‑taking experience in internal and external meetings.
• Experience supporting Health & Safety, training, or compliance teams.
• Exposure to onboarding or induction processes.

Setting

You will be part of a collaborative, supportive, and professional team environment that values integrity, accountability, and continuous improvement. You will be exposed to cross‑departmental projects and have the opportunity to contribute directly to improving Health & Safety processes while developing your own skills in project administration.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate. Millbank operates as both an Employment Agency and an Employment Business.

Proud member of the Disability Confident employer scheme.

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