Administrator

SRUC; Mount Pleasant; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading educational institution in the UK is seeking an administrative coordinator for the Bachelor of Veterinary Science's intra-mural rotations. Ideal candidates should have a good general standard of education and experience in administrative coordination. The role involves maintaining records, liaising with placement providers, and managing communications while handling sensitive information. The institution offers appealing benefits including generous annual leave, enhanced pension contributions, and flexible working arrangements.

Benefits

Generous annual leave

Enhanced pension contributions

Hybrid working solutions

Cycle to work scheme

Discounted RAC Membership

Qualifications

• Experience in an administrative role requiring liaison with external partners.
• Strong attention to detail and discretion with confidential information.
• Ability to manage complex datasets and reports.

Responsibilities

• Coordinate IMR activity and related records management.
• Support travel and accommodation arrangements for students.
• Liaise with placement providers and management of communication.

Skills

Administrative coordination

Data management

Communication

Education

General standard of education at SCQF level 5 or equivalent

Qualification in business administration

Job description

About The Team

School of Veterinary Medicine and Biosciences

The first new School of Veterinary Medicine in Scotland for 150 years.

Scotland’s Rural College (SRUC) has developed an innovative new School of Veterinary Medicine & Biosciences. We have a clear ambition to ‘promote the resilience of our graduates to sustainably support the animals and rural communities at the heart of Scotland’s Natural Economy’.

Wayne Powell, SRUC Principal and CEO. ‘We are an ambitious institution with a bold vision for the future. This is a ground‑breaking model to expand access to educational opportunities and broaden the range of potential students who would not ordinarily be able to attend a School of Veterinary Medicine. It will also help solve existing skills shortages across Scotland’.

The Opportunity

We are seeking a highly motivated individual to provide administrative coordination for the Bachelor of Veterinary Science (BVSci) intra‑mural rotations (IMR) which is key to the smooth and efficient running of IMR for students in the final year of studies. IMR placements take place throughout the year in a variety of distributed sites including veterinary practices, veterinary public health services and other appropriate veterinary settings.

The role primarily provides administrative support for IMR. There will be a requirement to deal regularly with highly confidential and sensitive information. Liaison with IMR placement providers and SRUC’s Clinical Teaching Fellows (CTFs) will be a key part of this role.

Main Responsibilities

• Maintain records relating to intra‑mural rotations (IMR) to ensure the coordination of IMR activity, including but not limited to:
  • Registration and contract status of IMR providers, including Health and Safety and insurance documentation
  • Information provided to students via the student handbook, Moodle, teaching activities and other relevant portals
  • Quality assurance visits
  • Clinical Teaching Fellow (CTF) visits during student placements
  • Correspondence including complaints
  • Managing large and complex datasets related to the above
  • Provide support for travel and accommodation arrangements for CTFs and IMR placement students
  • Monitor and manage IMR communications, answering and redirecting correspondence as required to ensure a high level of service provision for staff, students and external contacts
  • Coordinate student placements with framework providers in line with contractual agreement
  • Field queries from new potential placement providers and direct them to appropriate staff
  • Act as key point of contact for students and placement providers with IMR queries
  • Monitor and audit records of student activity, ensuring information is captured effectively, students meet assessment requirements, and required documents are correctly completed and cross‑checked
  • Provide relevant information, reports and summaries as required, including reports on student activities while on placement, student numbers by placement and ensuring that students have the right mix of placements provided, requiring some manipulation and analysis of large, complex data sets
  • Field queries (e.g. from staff and students) in relation to the above, dealing with these or directing to other staff as appropriate
  • Arrange and support meetings, monitoring/supporting completion of action points where applicable
  • Assist with the review, development and implementation of relevant administrative procedures and processes
  • Maintain discretion when dealing with highly confidential and sensitive information, using tact and sensitivity in all communications
  • Any other duties commensurate with the grade and focus of the post
  • Work as part of a wider administration team within the School

For full person specification please download the job particulars before you apply for the role.

Minimum Qualifications

The ideal candidate will have a good general standard of education, including English and Mathematics qualifications to at least SCQF level 5 (or equivalent). A qualification in business administration would be desirable and demonstratable experience working within an administrative role requiring liaison with external partners, is essential.

Eligibility for Sponsorship

This role is not eligible for sponsorship under the Skilled Worker route. If you are a migrant worker, you will need to ensure you have an appropriate visa to evidence the necessary right to work in the UK.

Admin ref: ANF/SVM/018/25

Why work for SRUC?

• Generous annual leave
• Enhanced pension contributions (5% employee and 10% employer)
• Cycle to work scheme
• Discounted RAC Membership
• Generous family leave
• Flexible working patterns
• Hybrid working solutions (in some areas)
• Tailored investment in and individuals' learning and development

How to Apply

Please complete an online application form by pressing “apply”.

Please read the Job Particulars document before applying.

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