Administrator

Leeds Community Healthcare NHS Trust; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A community healthcare organization based in Leeds is seeking an Administrative Assistant to join their Primary Care Team. This fast-paced role involves supporting clinical teams, managing SystmOne, handling communication, and working collaboratively with various stakeholders. The ideal candidate should be organised, adaptable, and have strong multitasking skills. Excellent communication skills and a solid understanding of Microsoft Office and SystmOne are essential. The organization offers a friendly workplace and significant benefits.

Benefits

Generous annual leave

Access to NHS discount sites

Qualifications

• Organised, adaptable individual ready for a challenging role.
• Experience in a busy office environment is desirable.
• Ability to manage multiple priorities independently and in a team.

Responsibilities

• Manage SystmOne and tasks efficiently.
• Handle hospital referrals and smart card management.
• Provide professional support to senior management and clinical teams.

Skills

Strong communication skills

Admin skills

Multitasking

Team collaboration

Data handling

Tools

Microsoft Office

SystmOne

Job description

Are you ready for a role that's truly different? Leeds Community Healthcare NHS Trust (LCH) provides holistic, collaborative healthcare to Children and Young People in secure environments. We've delivered services at HMYOI Wetherby for over 10 years, offering 24/7 care to young males aged 15-18. We also support Adel Beck and Aldine House Secure Children's Homes, caring for vulnerable individuals aged 10-17.

We're now recruiting a motivated Administrative Assistant to join our Primary Care Team. You'll work across all three sites, supporting clinical and leadership teams in delivering high-quality care to young people with complex needs. Services run Monday to Friday, 08:00‑17:30.

This fast‑paced role suits someone with strong communication and admin skills, confident managing varied tasks and priorities. You'll be involved in service development, small projects, and act as a key contact for internal and external partners. Our admin team works in an open‑plan office, attends handovers, and liaises closely with HMP services.

If you're organised, adaptable, and ready to make a meaningful impact in a unique healthcare setting, we'd love to hear from you.

Main duties of the job

This dynamic administrative role requires a flexible, outgoing individual with strong multitasking skills and a commitment to confidentiality. Experience in a busy office environment and the ability to work collaboratively within an energetic team are highly desirable. In return, you'll join a friendly and supportive workplace.

You'll need excellent communication skills and proven ability to manage multiple priorities independently and as part of a wider team. A solid working knowledge of Microsoft Office and experience with SystmOne are essential. You should be confident handling data‑producing, analysing, and interpreting it for various stakeholders.

Key responsibilities include:

• SystmOne management
• Task responses and phone handling
• Hospital referrals
• Smart card management
• Report generation and meeting minutes
• Subject access requests
• Liaison with HMP services
• Supporting the Admin Team Lead and Primary Healthcare Team

You'll also manage shared inboxes and act as a central contact for internal and external partners, providing professional, confidential support to senior management and clinical teams.

Adverts will close early when the maximum number of applicants is reached.

About us

Working for Leeds Community Healthcare NHS Trust

Who are we?

Leeds Community Healthcare provides a range of community-based health services across the whole city. We treat people in their homes, local health centres and community hospitals, and work in partnership with other local Trusts, charities and Leeds City Council. We have a strong culture based on deeply held values, and our focus at all times is on delivering high‑quality care to the people of Leeds. In our most recent CQC evaluation, we were rated "Good", with our Adult Services rated "Outstanding" for caring.

Perks of the job

Our benefits range from generous annual leave to access to NHS discount sites. You can find the full list of attractive benefits and rewards at www.leedscommunityhealthcare.nhs.uk click on the Join Our Team Tab.

Right to Work

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK—either as a UK or Irish citizen, under the EU settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.