Administrator

General Dynamics UK Limited; Hastings; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Nine-day fortnight

Flexible benefits

Career development plan

Job summary

General Dynamics UK Limited in Hastings is seeking an organised administrative support specialist for the Manufacturing facility. You will handle day-to-day project team support, organise logistics for visits and meetings, manage facilities/IT tasks, expense entry, records management, room bookings, and SharePoint administration, while liaising with stakeholders at all levels.

The role offers a starting salary between £25,560 and £31,950, a compressed nine-day fortnight, flexible benefits, and

Qualifications

• Previous administration experience in an office or manufacturing setting.
• Experience using enterprise systems and collaboration platforms (e.g. Oracle, SharePoint, or similar) would be advantageous.
• Experience using a range of business systems to support day-to-day operations, including travel booking, expense management, and document control platforms.
• Computer literate, with good working knowledge of MS Word, Excel and PowerPoint.
• Numerate, with good written and verbal communication skills.
• Methodical approach to record keeping and task prioritisation with exceptional attention to detail.
• Proactive with the confidence and professionalism to build effective working relationships at all levels.
• Adaptable to change.
• Able to work as part of a team and autonomously by managing own workload.
• Ability to work effectively in a fast-paced, dynamic environment, managing multiple priorities.

Responsibilities

• Overall day-to-day support of project teams and SLT
• Coordinates and organizes logistics for customer visits, tours, and meetings
• Interaction with Facilities / IT – desk moves and IT issues
• Liaising with external counterparts
• Expense entry and submission for SLT members
• Arrange tea/coffee/buffets for customer visits and internal meetings
• Raise Service Now visitor requests
• Attend and prepare materials for internal and external customer meetings
• Organising and storing paperwork and computer-based information
• Cover security guard breaks on reception desk
• Stationary management and stocking
• Room bookings and videoconferencing setup
• Maintain records in records management system
• Liaise with stakeholders at all levels
• Administer SharePoint as required
• Other administrative tasks as defined by business area

Skills

Administration experience

MS Word

MS Excel

MS PowerPoint

SharePoint

Travel booking

Expense management

Document control

Communication skills

Attention to detail

Team collaboration

Education

GCSE English/Maths

Tools

Oracle

SharePoint

Job description

General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of more than 13,000 top professionals, we partner with the best in industry to expand the bounds of innovation in the defence and scientific arenas. In the UK, we are leading the way in avionics and communication systems. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency.

General Dynamics in St Leonards-on-Sea currently provide avionic mission computing systems for a wide range of military fast jets, helicopters, and UAV’s. Recent success has resulted in General Dynamics developing the next generation of Advanced High Performance, Safety Critical Mission Computer Systems to meet the needs of latest platforms in development by several aircraft manufacturers. These Mission Computing Systems provide the functionality that integrates aircraft systems, sensor systems and stores management systems with the information and control systems required by the aircrew to meet the demanding operational needs of these aircraft.

Job Description

In this role you will provide administrative support to the Manufacturing facility, including but not limited to:

• Overall day-to-day support of project teams and SLT
• Coordinates and organizes logistics for such things as: customer visits, tours, departmental all-hands sessions, team meetings and other events as required and Workplace updates
• Interaction with Facilities / IT – desk moves, IT issues
• Liaising with external counterparts
• Expense entry and submission for SLT members
• Arrange tea/coffee/ buffets for customer visits and internal meetings
• Raise Service Now visitor requests
• Attend and prepare materials for internal and external customer meetings
• Organising and storing paperwork, documents and computer-based information
• Cover security guard breaks on reception desk
• Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields
• Arranging and managing room bookings, including the use of the videoconferencing facilities
• Creating and maintaining the appropriate records in the records management system
• Liaise with stakeholders at all levels within the organization
• Administer SharePoint as required
• Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting

Qualifications

Required Skills & Abilities:

• Previous administration experience in an office or manufacturing setting
• Experience using enterprise systems and collaboration platforms (e.g. Oracle, SharePoint, or similar) would be advantageous
• Experience using a range of business systems to support day-to-day operations, including travel booking, expense management, and document control platforms.
• Computer literate, with good working knowledge of MS Word, Excel and PowerPoint
• Numerate, with good written and verbal communication skills
• Methodical approach to record keeping and task prioritisation with exceptional attention to detail
• Conscientious, enthusiastic, and able to manage multiple priorities effectively
• Proactive with the confidence and professionalism to build effective working relationships at all levels
• Adaptable to change
• Able to work well and make clear rational decisions under pressure
• Able to work as part of a team and autonomously by managing own workload
• Ability to work effectively in a fast-paced, dynamic environment, managing multiple priorities
• Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties
• GCSE Grade 4 / C or above in English and Maths, or able to demonstrate an equivalent level of education and experience.

Additional Information

This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package.

We pride ourselves in being a great place to work with a shared sense of purpose, offering impressive benefits:

• A compressed nine-day fortnight and compressed hours - which means every other Friday off.
• A personalized career development plan, alongside regular progress reviews - supporting and valuing your progression within the Company.
• A flexible working environment where your contributions are recognized and rewarded with flexible benefits

We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas. If who we are and what we do resonates with you, we welcome you to join our inclusive team!

Our success is fuelled by our colleagues and the wide variety of backgrounds, perspectives, and skills they bring to the Company.

We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job.

Please email [e-mail] if you would like your application to be considered under the DC Scheme.

All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks.

Every application matters to us.

We want you to know that each application we receive is reviewed by a real person—not just an algorithm.

Our screening questions are also carefully considered to help us understand your experience and fit for the role.

We appreciate the time you take to apply.