Administrator

NG Bailey; Greater London; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading independent engineering and services business in the UK is seeking a part-time Administrator to support its Project Services team in Leeds. The role includes providing administration support to the Civil Engineering business management, organising staff training, and ensuring compliance with policies. The ideal candidate must have at least two years' administration experience and proficiency in MS Office. This hybrid role offers flexibility and a competitive salary.

Benefits

Flexible benefits

Competitive salary

Qualifications

• At least two years' experience in an administration role.
• Self-motivated with the ability to work with minimal supervision.

Responsibilities

• Provide business administration support to senior management.
• Organise staff training and monitor overdue training.
• Coordinate internal and external audits.

Skills

Proficiency in MS Office

Excellent written communication skills

Excellent verbal communication skills

Time-management skills

Ability to work under pressure

Education

GCSE grade 5 or above in English Language

Job description

Administrator

Stowmarket / Cardiff / London / Leeds

Permanent (Hybrid) - Part-time (2-3 days per week)

Competitive salary, with flexible Benefits

Administrator role overview

Freedom is currently recruiting for an enthusiastic administrator to work as part of our Project Services team and will be based in the Leeds office.

As administrator, the post holder will work with colleagues across the Civil Design team, with a particular focus on the Safety Standby men and Clerks of Work. The administrator will also work with the project services team to support on projects where required. The administrator will contribute to the smooth running of the department through liaison with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers.

Responsibilities

You will :

• Provide business administration support to the Civil Engineering business senior management team, as required.
• Support Line Managers with their team new joiners - ordering IT equipment, PPE, arranging airport transfers / accommodation if required, and carry out inductions.
• Organise staff training and update Dayforce / Competency Cloud
• Monitor overdue training, liaising with Learning and Development department.
• Ensure staff competency records are maintained and centrally collated
• Deal with leavers' equipment / PPE
• Providing guidance on / Booking travel and accommodation for colleagues and on Click Travel
• Update organisation charts for Civil Design
• Coordinate internal and external audits
• Ensure compliance with company policies and procedures
• Ensure the office area is keep organised and appropriately maintained by the staff, leading the team on appropriate work-place practices.
• Submit NPg Clerk of Works reports to the client / timesheets for Clerk of Works
• Processing timesheets and expenses for Safety Standby men
• Supporting colleagues with any queries on the lone working device application (as required).
• Assisting with collating and providing monthly training stats to Senior Management team.
• Dealing with Ad-Hoc queries commensurate to the post.

Requirements

You will have :

• GCSE grade 5 or above or equivalent in English Language (essential)
• Minimum two years' experience in an administration role
• Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project)
• Excellent written and verbal communication skills
• Self-motivated, with the ability to work with minimal supervision
• Good time-management skills, with the ability to prioritise tasks.
• A 'can do' attitude with the ability to work well under pressure with a variety of tasks.

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.