Administrator

Trapeze Recruitment Services Ltd; England; On-site; GBP 25,000 - 28,000; Full time

Job summary

A healthcare recruitment agency is looking for an efficient Administrative Support professional to manage clerical tasks at the Ashford and Canterbury hospital sites. This full-time, 6-month contract role entails providing administrative support to clinical directors and teams while ensuring accurate patient records and documentation. Candidates must have healthcare experience, strong organizational and IT skills, and the ability to handle multiple tasks. The working hours are from 8am to 5pm, with a salary range of £25,633.33 to £27,334.40 annually.

Qualifications

• Must have healthcare experience with handling patient data.
• Excellent attention to detail and ability to manage multiple tasks.
• Experience in using patient administration systems and Microsoft Office.

Responsibilities

• Provide administrative support to clinical teams and management.
• Maintain accurate patient records and documentation.
• Liaise with various teams to support patient care and processes.
• Deliver excellent customer service to patients and colleagues.
• Assist with bed planning and general ward administration.

Skills

Healthcare experience

Strong organisational skills

Confident IT skills

Tools

Patient administration systems

Microsoft Office applications

Job description

Job Purpose

To provide efficient clerical and administrative support to hospital management and clinical teams at the Ashford and Canterbury sites, ensuring the smooth day-to-day running of ward and outpatient services.

This is a 6-month fixed term contract, working 60% in Canterbury and 40% in Ashford. You will work 8am-4pm or 9am-5pm. The position is full time, and the salary is 25,633.33- 27,334.40 per annum.

Key Responsibilities

• Provide administrative support to clinical directors, managers, nursing teams and consultants.
• Maintain accurate, timely patient records, including admissions, discharges, EDNs and documentation scanning.
• Prepare admission packs, patient notes and ensure documentation is available for clinical teams and coders.
• Liaise with clinical, administrative and finance teams to support patient care, coding and invoicing processes.
• Answer calls and emails, delivering excellent customer service to patients, relatives and colleagues.
• Assist with bed planning, reports, audits, inspections and general ward administration.
• Order ward, office and theatre supplies and assist with stock control.
• Support quality standards and accreditations, ensuring systems and records are up to date.
• Assist with policies, procedures, SLAs and other departmental reviews.
• Support business development activities, including service knowledge, meetings, unit tours and new clinician onboarding.
• Work flexibly as part of a team across sites, attend training, and assist with rota preparation.

Requirements

• You must have healthcare experience as this role involves the handling of patient data.
• Strong organisational skills with excellent attention to detail and the ability to manage multiple tasks and priorities.
• Confident IT skills, including experience using patient administration systems and Microsoft Office applications.

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.