Administrator

Randstad CPE; Cambridge; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in infrastructure is seeking an Office Administrator to manage commercial and logistical documentation for a street lighting maintenance contract. This full-time role requires proven administrative experience, proficiency in Microsoft Office (especially Excel), and exceptional attention to detail. The position is office-based in Swavesey and offers a rate of £14.00 per hour with an immediate start until March 2026.

Qualifications

• Proven administrative experience, ideally within construction, utilities, highways, or engineering.
• Advanced knowledge of Microsoft Office Suite, especially Excel for tracking and reporting.
• Exceptional attention to detail, reliability, and strong time-management skills.

Responsibilities

• Managing all incoming and outgoing construction documentation.
• Processing purchase requisitions and orders for consumables.
• Preparing and submitting invoices for processing.
• Managing and updating reports related to plant and vehicle allocation.
• Maintaining essential health and safety records.
• Handling telephone queries from site managers, clients, and suppliers.

Skills

Attention to detail

Time management

Advanced Microsoft Office Suite

Job description

Office Administrator - Street Lighting Maintenance

Essential Infrastructure Support: Immediate Start Contract

Are you a highly meticulous and reliable administrator seeking a consistent, long-term role near Cambridge? Join our client's team as an Office Administrator managing the commercial and logistical documentation for a critical street lighting maintenance contract.

• Rate: £14.00 per hour (PAYE)
• Duration: Immediate Start (ASAP) until March 2026
• Location: 4 Rowles Way, Buckingway Business Park, Swavesey, CB24 4UG
• Work Pattern: Full-Time (42 hours), Monday to Friday, 8:30 AM - 5:00 PM (100% In Office)

Your Mission: Maintaining Operational Compliance

You will be the central administrative anchor for the contract, focused on accurate record-keeping, procurement support, and ensuring the smooth flow of paperwork for field teams.

• Data & Document Control: Managing all incoming and outgoing construction documentation, including meticulous logging, scanning, and filing of maintenance reports, permits, and correspondence.
• Procurement & Purchasing: Processing purchase requisitions and orders for consumables and materials needed by field teams, ensuring efficient supply chain flow.
• Financial Administration: Preparing and submitting invoices for processing and assisting the commercial team with payment verification and reconciliation tasks.
• Plant & Equipment Tracking: Managing and updating reports related to plant and vehicle allocation, ensuring accurate records of equipment deployment for site safety and efficiency.
• Compliance & Audits: Maintaining essential health and safety records, operative training matrix data, and internal databases to ensure the contract remains audit-ready.
• General Office Support: Handling telephone queries from site managers, clients, and suppliers; managing office supplies inventory; and directing administrative traffic.

Candidate Requirements

• Experience: Proven administrative experience, ideally within construction, utilities, highways, or engineering.
• Proficiency: Advanced knowledge of Microsoft Office Suite (especially Excel for tracking and reporting).
• Skills: Exceptional attention to detail, reliability, and strong time-management skills.
• Commitment: Must be available for an ASAP start and comfortable with a full-time, office-based schedule in Swavesey.

If you thrive on structure and want a stable, essential role supporting public infrastructure, apply today!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.