Administrative Support Associate

The University of North Carolina; Storrs; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading educational institution in Storrs is looking for an Office Administrator/Office Manager to support business operations and provide administrative support in the College of Arts and Architecture. The role involves greeting guests, managing supplies, coordinating events, and facilitating communication among students and faculty. Candidates should have a high school diploma or equivalent, alongside strong organizational and communication skills. This position offers a competitive salary and standard work hours with occasional evenings and weekends.

Qualifications

• Graduation from high school or an equivalent combination of education and experience.
• Knowledge of travel reimbursement policy and procedures.
• Experience organizing catering for multiple annual events.

Responsibilities

• Manage inventory and order office supplies for the dean’s office.
• Greet guests and answer incoming telephone calls.
• Coordinate scheduling of dean’s office conference rooms.

Skills

Organizational skills

Communication skills

Experience with office technology

Customer service skills

Education

High school graduation or equivalent

Tools

Microsoft Word

Microsoft Excel

Google applications

Job description

Special Instructions

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

Position Details

Position Number: 002264

Salary Range: $33,540 - $38,890

FLSA Status: Non Exempt

Division: Academic Affairs

Department: College of Arts & Architecture (Col)

Work Schedule: 8:00 am – 4:30 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Posting Date: 12/12/2025

Closing Date: 01/04/2026

Proposed Hire Date: 02/02/2026

Primary Purpose of Position

The Office Administrator/Office Manager serves as the public face of the college, providing general business operations and oversight of the College administrative offices, administratively supports select college administrators, and collaborates with the Dean’s Executive Assistant.

Key Responsibilities

• Work in collaboration with the Dean’s Executive Assistant to set a positive and professional working environment in the College of Arts and Architecture.
• Greet guests, answer incoming telephone calls, etc.
• Handle all incoming and outgoing mail for the dean’s office.
• Manage inventory and order office supplies (as needed) for the dean’s office.
• Coordinate and manage college-owned vehicle check-out/check-in and maintenance schedules.
• Collaborate with the Associate Deans for Academic Affairs, Performing Arts Services, and Research, and other college leaders.
• Provide administrative support to the Director of Business Affairs in areas such as Ninertalent and hiring support, student and non-student hiring, web-time entry, etc.
• Assist with calendaring and scheduling meetings for the Associate Deans for Academic Affairs, Performing Arts Services, and Research.
• Support college-sponsored events (set-up, take-down, catering coordination, etc.) and assist alumni cultivation and solicitation materials, presentations, contacts, and meetings.
• Complete travel authorizations and reimbursement paperwork for staff, faculty, guests, and students as needed.
• Coordinate scheduling of dean’s office conference rooms.
• Plan and coordinate student/non-student employment for college offices and labs (including time sheet verification and approval).
• Support the college Faculty Council (meeting scheduling, minutes, ballot initiatives and faculty elections).
• Support the college Equity Council (as a member).
• Supervise student employees, cultivating and demonstrating a professional working environment.

Required Minimum Qualifications

• Graduation from high school, or an equivalent combination of education and experience.
• Knowledge of travel reimbursement policy and procedures.
• Experience organizing catering for multiple annual events.
• Experience recording and distributing meeting agendas and minutes from Chairs’ and Directors’ meetings in a timely manner.
• Preparation of documents and reports.
• Use of office technology, compiling records, organizing, and maintaining files.
• Facilitating communication between administration, faculty, and students.
• Posting email and social media information to all stakeholders as needed.
• Greeting/referring/assisting visitors/clients/staff/others.
• Mail distribution and photocopying.

Preferred Experience, Skills, Training/Education

• Ability to acquire programmatic knowledge.
• Capability to manage and administer records and interpret budgets.
• Proficiency in Microsoft Word, Excel, Google applications; ability to use campus-specific systems.
• High proficiency in office technology and ability to learn/use campus-specific systems.
• Excellent written communication, verbal/interpersonal, and customer service skills.

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest

Optional Documents

Optional documents may be submitted but are not required.

Contact Information

9201 University City Blvd, Charlotte, NC 28223