Administrative Support Assistant

JobStart Scheme; Belfast; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A community support organization in Belfast is seeking an Administrative Support Assistant to provide essential support for day-to-day operations. The role includes filing, data entry, and communication with stakeholders. The ideal candidate will have a GCSE in English and Maths, be confident with Microsoft Office tools, and possess strong organisational skills. This is a temporary position offering up to 25 hours per week with potential flexibility in work hours.

Qualifications

• Good general level of education, including English and Maths at GCSE.
• Confident in the use of computers and common office software.
• Strong organisational skills with the ability to manage multiple tasks.

Responsibilities

• Provide general administrative support including filing, photocopying, and data entry.
• Respond to emails and phone calls in a professional manner.
• Maintain accurate records of participants and sessions.

Skills

Organisational skills

Written and verbal communication

Attention to detail

Computer literacy

Ability to work independently

Education

GCSE in English and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft 365

SharePoint

Job description

THE EMPLOYER IS: M.E. SUPPORT NIThe Administrative Support Assistant will provide essential administrative and clerical support to help M.E. Support NI operate efficiently and deliver community-based projects. The role will involve maintaining accurate records, assisting with correspondence, and supporting day-to-day operations.M.E. Support NI is an equal opportunities organisation. We welcome applications from all sections of the community, particularly those underrepresented in employment.

Responsibilities

• Provide general administrative support including filing, photocopying, scanning, and data entry.
• Respond to emails, phone calls, and online enquiries in a professional and timely manner.
• Maintain accurate records of participants, sessions, and volunteer activity.
• Assist with preparation of reports, meeting notes, and documentation for funders and trustees.
• Update and organise digital files using Microsoft 365 and SharePoint.
• Support scheduling of meetings and events, including booking venues and preparing materials.
• Assist with maintaining and ordering stock of stationery and supplies.
• Ensure confidentiality and compliance with data protection and safeguarding policies.
• Undertake other reasonable administrative tasks to support service delivery.

Skills and Qualifications

• Good general level of education, including English and Maths at GCSE (or equivalent).
• Confident in the use of computers and common office software, particularly Microsoft Word, Excel and Outlook.
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and as part of a small team.
• Able to maintain confidentiality.
• Willingness to learn new skills and undertake relevant training.
• Previous experience in an office, community, or voluntary organisation (paid or voluntary).
• Experience of maintaining filing systems or databases.
• Familiarity with Microsoft 365 tools such as SharePoint or Teams.
• Knowledge of basic safeguarding or data protection principles.
• Interest in health, wellbeing, or community-based work.

Further Information

The Employer is: M.E. SUPPORT NIJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1742058 Job Sector Secretarial and Administration Area Belfast Location Belfast (Hybrid working) Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 28/10/2025 Closing date 08/12/2025 Worktime Between 9.00am - 4.30pm, days to be confirmed

Area: Derry or Londonderry
Closing date: 06 Nov 2025

Area: All of Northern Ireland
Closing date: 07 Nov 2025