ADMINISTRATIVE SPECIALIST II - #26-001756-0004

Maryland; Montgomery; On-site; GBP 30,000 - 40,000; Full time

Job summary

A governmental agency is seeking an Administrative Specialist II in Montgomery, Wales, to perform advanced administrative duties. The candidate should have a high school diploma and at least one year of relevant experience. Familiarity with Windows and Microsoft products is preferred. Key responsibilities include analyzing data, assisting with program improvements, and compiling reports. The role requires strong communication skills and the ability to work under moderate supervision.

Qualifications

• One year of experience performing administrative staff or clerical work.
• Understanding of rules and regulations in administrative contexts.
• Ability to analyze and interpret data.

Responsibilities

• Obtain, analyze, and interpret data for rule application.
• Assist in program administration and report preparation.
• Consult with program heads about policies and trends.
• Research and compile data as directed.
• Prepare statistical tables and reports.
• Assist in planning new or revised programs.

Skills

Familiarity with Windows operating systems

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Experience with Google Docs

Experience with Google Sheets

Experience with Google Slides

Ability to take meeting minutes

Strong communication skills

Education

Graduation from an accredited high school

Job description

Grade

11

Location of Position

Department of State Police Rockville Barrack 7915 Montrose Road Rockville MD, 20854

Main Purpose of Job

Administrative Specialist II is the intermediate level of administrative work requiring regular use of independent judgement and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies. Employees in this class do not supervise other Administrative Specialists. Employees in this classification receive moderate supervision from a higher-level administrator. The Administrative Specialist II performs the full range of duties and responsibilities under general supervision.

Position Duties

• Obtains, analyzes and interprets data in order to apply rules, regulations and standards in accordance with laws.
• Assists in the administration of an assigned program and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs.
• Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs.
• Researches and compiles data as directed.
• Prepares statistical tables, charts and reports, workflow charts, staffing patterns, and organizational charts.
• Assists in planning and implementing new or revised programs, procedures, practices, and organizations.
• Performs other related duties.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Desired or Preferred Qualifications

• Experience in Windows based operating systems, preferably Windows 10.
• Experience with Microsoft products such as Word, Excel and Power point.
• Experience with google products such as Docs, Sheets and Slides.
• Experience in taking meeting minutes.
• Experience completing and sending correspondence for an Executive/Command staff.

Special Requirements

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned. In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Selection Process

Only candidates who meet the minimum qualifications will be considered for this classification. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

Examination Process

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

Benefits

STATE OF MARYLAND BENEFITS

Equal Opportunity Employer

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.