Administrative Specialist

Bruin; Newcastle upon Tyne; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A financial services provider in Newcastle upon Tyne is seeking an experienced Administrator to support operational activities within a hybrid work model. This role requires strong administrative skills, proficiency in Microsoft 365, and a keen attention to detail. The ideal candidate will enjoy working in a team and have a passion for accuracy. If you thrive in a structured and fast-paced environment, please apply.

Qualifications

• Proven administrative or operational experience, ideally in financial services.
• Proficient in Microsoft 365 applications like Excel, Outlook, Word, and Teams.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Process fee data changes in core systems according to client agreements.
• Prepare fee calculations and generate invoices for clients and providers.
• Liaise with external providers to gather necessary information.

Skills

Administrative experience

Microsoft 365

Attention to detail

Time management

Communication skills

Problem-solving

Tools

Avaloq

Job description

Administrator, Financial Services – Contract Opportunity- 12mth

Newcastle upon Tyne (Hybrid – 4 days office, 1 day remote once trained)

We’re looking for a detail-oriented and proactive Administrator to join our financial services client in Newcastle. The role offers the chance to work as part of a collaborative, high-performing team supporting a key initiative driving operational excellence.

About the Role

As an Administrator, you’ll play a vital role in supporting our clients and internal teams with a range of administrative and operational activities. You’ll be responsible for ensuring fee processes are accurate, efficient, and compliant while maintaining strong attention to detail and data integrity.

Key responsibilities

• Processing fee data changes in core systems to reflect agreed client terms
• Preparing fee calculations and generating client and provider invoices
• Liaising with external providers to obtain information and valuations
• Maintaining accurate records and ensuring data integrity
• Supporting the delivery of key project milestones within the WME Strategic Fees Program

What We’re Looking For

We’re seeking someone who brings both precision and initiative to their work. You’ll thrive in a structured yet fast-paced environment and enjoy collaborating with colleagues to deliver great results for clients.

Essential skills and experience

• Proven administrative or operational experience, ideally within financial services
• Proficient in Microsoft 365 (Excel, Outlook, Word, Teams)
• Strong attention to detail and accuracy
• Excellent time management and organisational skills
• Confident communicator with a proactive, can-do attitude
• Analytical thinker with the ability to solve problems effectively

Nice to have

• Experience using Avaloq or other financial systems
• Previous experience in fee processing, billing, or client operations

If you’re an organised and motivated administrator with a passion for accuracy and teamwork, we’d love to hear from you.