Administrative & Operations Assistant

Aluna Partners; Harrow; Remote; GBP 40,000 - 60,000; Part time

Job summary

A financial services organization is seeking a part-time remote role focused on finance administration and operational support. Responsibilities include managing invoices, onboarding users, scheduling meetings, and general administration tasks. Ideal candidates will have 3+ years of experience in a similar role and excellent organisational skills. The company offers a competitive compensation and flexible schedule.

Benefits

Fully remote working environment

Flexible schedule

Growth opportunities

Qualifications

• 3+ years experience in an administrative, operational, or finance-support role.
• Excellent organisational skills and attention to detail.
• Strong communication skills (written and verbal).

Responsibilities

• Prepare, issue, and manage invoices to clients and counterparties.
• Onboard new SMEs and manage user access across systems.
• Assist in preparing reports and operational checklists.
• Manage calendars for key team members.

Skills

Organisational skills

Communication skills

Proficiency with Google Workspace

Time-management

Tools

Google Workspace

Excel

Slack

Project management tools

Job description

Location: Remote

Type: Part-time

Key Responsibilities

• Finance Administration
  • Prepare, issue, and manage invoices to clients and counterparties.
  • Track accounts receivable and accounts payable.
  • Support payment reconciliations against bank statements and internal records.
  • Maintain orderly digital records of contracts, invoices, and settlements.
  • Liaise with external accountants/bookkeepers when needed.
• Client & HR Platform Management
  • Onboard new SMEs, fintech originators, and other platform users.
  • Manage user access and permissions across internal systems.
  • Assist with onboarding documentation, KYC/AML workflows (administrative only).
  • Support internal HR processes (adding new employees to systems, updating records, collecting documents, etc.).
• Operational Support
  • Assist in preparing reports, trackers, and operational checklists.
  • Help coordinate monthly and quarterly investor reporting processes (admin tasks).
  • Maintain an organised digital filing system and document repository.
• Scheduling & Coordination
  • Manage calendars for key team members and senior management.
  • Schedule internal and external meetings across multiple time zones.
  • Organise travel, accommodations, itineraries, and logistics for business trips.
  • Arrange tickets and registrations for conferences, events, and industry gatherings.
• General Administration
  • Manage company inboxes and route inquiries appropriately.
  • Assist with creating slides, documents, and meeting materials.
  • Track deadlines and follow up with internal stakeholders to ensure tasks are completed.
  • Support ad-hoc administrative and operational tasks as needed.

Required

Key Skills & Qualifications

• 3+ years experience in an administrative, operational, or finance-support role.
• Excellent organisational skills and attention to detail.
• Strong communication skills (written and verbal).
• Comfortable working remotely and managing priorities autonomously.
• Proficiency with standard productivity tools (Google Workspace, Excel, Slack, project management tools).
• Ability to handle sensitive information with confidentiality.
• Strong time-management and task-tracking abilities.

Preferred

• Experience in financial services, fintech, lending, or structured finance.
• Familiarity with invoice processing, basic bookkeeping, or payment reconciliations.
• Experience with CRM or HRIS platforms.
• Comfortable working with numbers and simple operational calculations.
• Experience working in a remote or distributed team.

Personal Attributes

• Reliable, proactive, and highly organised.
• Quick learner with the ability to understand financial workflows.
• Problem-solver who anticipates needs before they become issues.
• Comfortable switching between tasks and managing multiple projects in parallel.

Positive, professional, and service-oriented attitude.

What We Offer

• Fully remote working environment with a flexible schedule.
• Opportunity to work closely with a senior team in structured finance and fintech.
• Exposure to securitisations, private credit, and institutional investors.
• Competitive compensation dependent on experience.
• Growth opportunities into operations, investor relations, or finance roles.