Administrative Officer

Brook Street; Exeter; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Administrative Officer for a public sector department in Exeter. This hybrid role entails performing administrative duties including managing communications, scheduling, and office supply management while providing excellent support to the team. The ideal candidate will demonstrate strong IT skills, multi-tasking capabilities, and excellent interpersonal communication. A commitment to confidentiality and accuracy in all tasks is critical. This position offers a commitment to equal opportunities, especially for veterans or individuals with disabilities.

Qualifications

• Experience working with office IT packages essential.
• Demonstrated verbal and written communication skills.
• Ability to maintain accuracy in records management.

Responsibilities

• Handle phone calls, emails, and general enquiries.
• Keep records and files organized.
• Assist with scheduling and basic diary management.
• Support team with document preparation.
• Manage mail and basic office tasks.
• Order and manage office supplies.
• Perform basic data entry when needed.
• Help arrange meetings or small events.
• Provide reception support and welcome visitors.

Skills

Good use of IT office packages

Excellent communication skills

Ability to work at pace

Strong multi-tasking skills

Proficient use of Microsoft Office

Ability to manage mailboxes

Comfortable in a fast-paced environment

Ability to complete tasks confidentially

Job description

Administrative Officer - Public Sector Department

Brook Street in partnership with a public sector department has a fantastic opportunity to join their team as an Administrative Officer.

Job Details

Location: Exeter - EX2 7LQ

Hybrid: 60% office based 40% remote

Hourly rate: £14.52

Working Days/Hours: Monday to Friday, 37hr per week, 9am-5pm

Experience Needed

• Good use of IT office packages required, as work is computer based.
• Excellent communication skills, both verbal and written.
• Ability to work at pace, with a high degree of accuracy in written records.
• Strong multi-tasking skills, ability to work from different work-streams.
• Have proficient use of Microsoft Office (Outlook, Word, PowerPoint, and Excel) with the ability to build and maintain spreadsheets to collate information.
• Ability to manage mailboxes and respond to email queries.
• Be comfortable working in a fast-paced changing environment while providing quality output and adhering to performance targets.
• Be able to complete tasks in both a confidential and sensitive manner.

Duties of the Role

• Handling phone calls, emails, and general enquiries
• Keeping records and files organised
• Helping with scheduling and basic diary management
• Assisting with preparing simple documents
• Providing general support to the team
• Managing mail and basic office tasks
• Ordering and looking after office supplies
• Doing basic data entry when needed
• Helping arrange meetings or small events
• Welcoming visitors and offering general reception support

Training

No annual leave during training period. Up to 4 weeks.

Clearance Level

BPSS + DBS

Equal Opportunity

Brook Street are proud to support the Armed Forces Covenant and guarantee interviews for veterans or spouses/partners of military personnel who meet the essential criteria. As a Disability Confident Leader and holder of Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer a guaranteed interview with a PSR Sourcer.

If you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet the essential criteria, we encourage you to apply via the Brook Street website to register your interest. We are committed to engaging with you.

In case of high volume of eligible candidates, we will interview the best candidates from within that group.